VP500X Inductive Card Reader 14br01 5280044 VP5004 IDnote manual 1.1 Users Manual

 

Service manual For installation, operation and service IDnote Article number 5280036 August 2012 / Manual version 1.1 Preface This manual describes the installation, operation, troubleshooting and maintenance of the IDnote handheld reader. Read this manual entirely and install the IDnote step by step as described in the manual. Pictograms Please pay extra attention here. This pictogram indicates an important subject. More information Later versions of this document will be posted to the Nedap Agri Website, as required. Please visit our website (http://www.nedap-agri.com) for more information or to find related manuals. For questions or for further information, please contact your dealer or Nedap Agri. Software Check our website (http://www.nedap-agri.com) for the latest software releases. Version overview Manual version 1.0 / July 2012 First release. Manual version 1.1 / August 2012 FCC and IC warning. Compliance statements (part15.19) This device complies with part 15 of the FCC Rules and to RSS210 of Industry Canada. Operation is subject to the following two conditions:

(1) this device may not cause harmful interference, and

(2) this device must accept any interference received, including interference that may cause undesired operation. Cet appareil se conforme aux normes RSS210 exempts de license du Industry Canada. L'opration est soumis aux deux conditions suivantes:

(1) cet appareil ne doit causer aucune interfrence, et

(2) cet appareil doit accepter n'importe quelle interfrence, y inclus interfrence qui peut causer une opration non pas voulu de cet appareil. Warning (part15.21) Changes or modifications not expressly approved by party responsible for compliance could void the users authority to operate the equipment. This information is furnished for guidance, and with no guarantee as to its accuracy or completeness; its publication conveys no license under any patent or other right, nor does the publisher assume liability for any consequence of its use; specifications and availability of goods mentioned in it are subject to change without notice; it is not to be reproduced in any way, in whole or in part, without the written consent of the publisher. Nedap N.V., AGRI P.O. Box 104 NL-7140 AC GROENLO The Netherlands VP5004-IDnote Manual version 1.1 VP5004-IDnote Manual version 1.1 Table of contents Version overview Preface Table of contents 1. Description .......................................................................................................................... 2 1.1. Tag scan mode ..................................................................................................................... 3 1.2. Batch scan mode .................................................................................................................. 3 2. Working/Functioning .......................................................................................................... 4 2.1. Tag scan mode ..................................................................................................................... 4 2.2. Batch scan mode .................................................................................................................. 4 3. 4. 5. Safety.................................................................................................................................... 6 Installation ........................................................................................................................... 7 Start up operation ............................................................................................................. 10 5.1. IDnote Data Manager program settings on PC ................................................................... 10 5.2. Bluetooth device settings .................................................................................................... 11 IDnote device settings ......................................................................................................... 12 5.3. 6. Operation ........................................................................................................................... 14 6.1. Scan button ......................................................................................................................... 14 6.2. Main menu .......................................................................................................................... 14 6.3. Tag menu ............................................................................................................................ 15 6.4. Batch menu ......................................................................................................................... 16 6.5. Batch data transfer .............................................................................................................. 17 6.6. Operation IDnote Data Manager PC program..................................................................... 18 7. Maintenance, cleaning and disposal ............................................................................... 19 7.1. Batteries .............................................................................................................................. 19 7.2. Cleaning .............................................................................................................................. 20 7.3. Disposal .............................................................................................................................. 20 Appendix A Technical specifications .................................................................................. 21 Appendix B Display Icons .................................................................................................... 22 Appendix C Setup a Bluetooth connection ........................................................................ 23 VP5004-IDnote Manual version 1.1 / Page 1 1. Description The IDnote handheld reader is used for easy and reliable ISO tag reading. The IDnote has a scan button and a display. The scan button is used to scan a tag or to navigate through the IDnote menu. After scanning a tag, the animal ID number is visible on the IDnote display. A battery inside makes it possible to use the device wireless. Display

Icon on battery, scanning or connection status

- Tag mode

- Batch mode

- Menu settings Scan button:

VP5004-IDnote Manual version 1.1 / Page 2 1.1. Tag scan mode The tag scan mode is used to check the animal ID number or to check other details like the type of tag or the activity data from an animal.

- Scan a tag from one individual animal.

- Scanning stops after first identification.

- Animal ID number visible on the display.

- No data storage. Data dump right after identification. 1.2. Batch scan mode The batch scan mode is used to scan a batch of animals.

- Scan tags from a batch of animals (a group).

- Rapid continuous scanning. Press scan button to start scanning and when ready press again to stop scanning. An animal that is scanned more often is only stored once.

- Number of animals in the batch, the batch number and the animal ID number of the last scanned animal are visible on the display and stored in memory.

- Data transfer between the IDnote and any PC via an USB or Bluetooth connection or a Bluetooth device like a thermal printer or an automated weighing scale is possible any time. VP5004-IDnote Manual version 1.1 / Page 3 2. Working/Functioning The IDnote handheld reader is used to scan the tag of individual animals. There are 2 modes that can be used to scan tags: the Tag scan mode or the Batch scan mode. 2.1. Tag scan mode In the Tag mode it is possible to scan a tag from one individual animal. When a new tag is identified the device stops scanning. After scanning a tag, the animal ID number is visible on the IDnote display. The tag scan mode is used to check the animal ID number or to check other details like the type of tag or the activity data from the animal. TAG SCAN Tag scan mode 948 0000 HDX/FDX First 7 digits of the animal ID 12345678 Last 8 digits of the animal ID R:2 UD:34 A:1 R: Retag count, UD: User data (if animal bit is 1), A: Animal bit. TAG SCAN Tag scan mode 948 0000 HDX/FDX First 7 digits of the animal ID 12345678 Last 8 digits of the animal ID ACT:1234 ACT: Activity data (counter value activity tag. if animal bit is 0) More details can be shown through the Detail menu. 2.2. Batch scan mode In the Batch mode it is possible to scan a batch of animals. When multiscan is turned on

(default) the tags can be scanned rapidly because reader starts scanning when the scan button is pressed short and it continues to scan new tags until the scan button is pressed short again. When scanning a group of animals, the batch number and the number of animals in this batch will be visible on the IDnote display. The ID number of the last scanned animal is also visible on the display. All new IDs are stored in the batch as a list of tag numbers. 123 123 An animal is scanned for the first time. Batch number (>999 animals smaller digits) Animal counter 123456789012 Animal ID number (last 12 digits) VP5004-IDnote Manual version 1.1 / Page 4 If a tag is scanned for the second time then the display will show the number inverse in white on a black surface and the number of animals will not increase. 123 123 If the animal is scanned for the second time. Animals counter: same number of animals. 123456789012 Same Animal ID number (last 12 digits) The collected data will be saved on the IDnote and can be transferred to a PC. The IDnote enables easy data transfer between the IDnote and any PC via an USB or Bluetooth connection or a Bluetooth device like a thermal printer or an automated weighing scale. An ASCII protocol is available to send the read and/or stored data in the IDnote to an host application. See Appendix D for more information about this protocol. VP5004-IDnote Manual version 1.1 / Page 5 3. Safety Before connecting and using the IDnote read this information. Not following this guidelines may be dangerous and helps to avoid possible problems using the IDnote. Read this complete user manual for further information. Do not submerge. Do not power hose. Keep connectors free of dirt. Always close lid when cables are not connected. Use wrist cord to prevent from dropping. The IDnote can be rinsed with water for cleaning. VP5004-IDnote Manual version 1.1 / Page 6 4. Installation Execute the set up to install the necessary drivers and the IDnote data manager transfer program on a Windows computer. 1. Before first use of the IDnote, charge batteries at least 16 hours for obtaining the maximum battery capacity (ambient temperature between 5 and 25C) During charging communication between IDnote and PC is possible. Scanning tags is disabled. Connect the plug in the connector on the right side to charge the batteries. Before first use of the IDnote, charge batteries at least 16 hours for obtaining the maximum battery capacity. Insert the IDnote - Velos Sync CD in the CD-ROM drive The IDnote Setup Wizard will start automatically. If not, choose Start > Run > open D:\setup.exe and click OK (supposing D is CD-ROM drive). Install a new version of NET Framework if necessary. Click Accept. 1. 2. 3. Install IDnote application Click Next. 4. Change installation folder, if necessary, click Next. 5. Confirm installation, click Next. 6. Software will be installed, please wait. 7. Continue Software Installation, click Continue Anyway (XP), or Install this driver anyway

(Vista). Windows XP 8. Setup is completed, click Close. Windows Vista VP5004-IDnote Manual version 1.1 / Page 7 9. Connect the IDnote to the PC and switch on the IDnote. 1 2 1. Connect USB cable 2. Switch IDnote on, by pressing the Scan 10. After the IDnote is connected to the PC, the message Found New Hardware appears. button long The next screen will appear. Install USB to COM driver as described below.

(Microsoft Vista: driver will be installed automatically) Choose No, not this time. Click Next. Choose Install the software automatically. Click Next. Continue Software Installation, click Continue Anyway. After completing the installation, click Finish. VP5004-IDnote Manual version 1.1 / Page 8 11. Open the IDnote Transfer Application by double clicking the IDnote - Velos Sync icon on the desktop. The IDnote has to be connected to the PC with the USB cable. 12. When the Windows Security Alert appears, choose Unblock. 13. Following screen appears. The IDnote is connected to the PC. Click on the bottom image to select the com port. Service menu: Click on the IDnote image in the IDnote Data Manager program to check or alter the settings of the device in this program e.g. to view or update the firmware. VP5004-IDnote Manual version 1.1 / Page 9 5. Start up operation 5.1. IDnote Data Manager program settings on PC Connect the charger. Click on the IDnote image in the IDnote Data Manager program to check the service settings and alter them if necessary. Most of these settings can also be made in the IDnote device. Firmware:

- Firmware version Check firmware version of the IDnote. Update the version if necessary. Scan:

- Auto create

- Scan time:

- Sound:

Bluetooth:

- On/Off:

- Name:

- Pin:

- Address:

System:

Auto create has to be switched on!

The time the IDnote keeps scanning for tags after the scan button is released when using multiscan. The IDnote keeps scanning until Scan time is passed or until the Scan key is pressed again. The Scan time must be set other than zero for the multiscan function. Select whether sound is enabled/disabled when scanning tags. Switch the Bluetooth communication on/off. Enter a name for the IDnote Enter the Pincode (option) Enter the Mac Address

- Language

- Display contrast:

- Date format:

- Date

- Time

- Factory defaults Select a language. Set the contrast level (1- 7) of the display. 1 means little contrast. Set the system type European (eur) or American date format (usa). Set the system date. Set the system date. Return to default settings. Data will be lost!

Battery:

- Battery info Displays battery voltage and battery level (percentage). Protocol:

- Type:

Protocol type (Nedap, ISO, Sync) used when Dump on serial comm is enabled. VP5004-IDnote Manual version 1.1 / Page 10 5.2. Bluetooth device settings The IDnote can be set up as a master Bluetooth device so that other slave devices, like Bluetooth printers, can be connected to it. The Bluetooth connection uses the serial port profile. Click on the IDnote image in the IDnote Data Manager program and on the Bluetooth tabsheet to alter the bluetooth settings. The bluetooth settings can only be modified when Bluetooth is switched off and the USB cable is connected. Click on the arrow down behind Bluetooth to switch it off. Enter a Name for the IDnote and enter the Mac Address of the device and if necessary the pincode. Click on set to save the new Bluetooth settings. Click on the arrow down behind Bluetooth to switch it back on. Now go to the Bluetooth Settings in the Menu on the IDnote device and change the Bluetooth setting from Type slave to Type master. Be aware that the scanning process might now operate slower because the data are to be transferred to the bluetooth device after scanning. See the next chapter for more information about the menu. VP5004-IDnote Manual version 1.1 / Page 11 5.3. IDnote device settings Connect the charger. Use the scan button to change the default settings if necessary. Use the scan button to navigate through the different settings in the menu screens. Press the scan button long to switch from the Tag or Batch scan mode to the menu. Use the scan button short to navigate through the different settings in the menu screens. Press long to enter a menu choice. See the next page for more information about the settings in the menu. Most of these settings can also be made in the IDnote Data Manager program on the PC. VP5004-IDnote Manual version 1.1 / Page 12 More than one tag can be scanned during one read-session without pressing the scan key again. Select whether sound is enabled/disabled when scanning tags. The time the IDnote keeps scanning for tags after the scan button is released when using multiscan. The IDnote keeps scanning until Scan time is passed or until the Scan key is pressed again. The Scan time must be set other than zero for the multiscan function. Scan

- Multiscan:

- Sound:

- Scan time:

System Select a language. Set the system date. Set the system time. Set the system type European (eur) or American date format (usa). Set the contrast level (1- 7) of the display. 1 means little contrast. Displays battery voltage. Displays battery level (percentage). Switch the Bluetooth communication on/off. Master or Slave device Mac Address (enter via PC) Pincode (enter via PC) Language:

- Date:

- Time:

- Date type:

- Contrast:

- Voltage

- Percentage Bluetooth

- On/Off:

- Type:

- Address:

- Pin:

Protocol

- Type:

Protocol type (Nedap, ISO, ASCII 15 used when Dump on serial comm is enabled. X =no dump. Reset:

- Confirm

- Cancel All data will be lost!

Confirm you are sure to reset to factory defaults and lose all data.

<= Back VP5004-IDnote Manual version 1.1 / Page 13 6. Operation Use the Tag or the Batch scan mode to scan tags or use the menu for other actions. Press the scan button long to switch from the scan mode to the menu. Use the exit option in the menu to return to the Tag or Batch scan mode. Use the option <= Back o go back to the previous menu. 6.1. Scan button Use the scan button for scanning or to navigate through the different settings in the menu screens. Tag scan mode: Press the scan button short in the Tag scan mode to scan a tag. Batch scan mode: Use the Batch scan mode to scan tags of one or more groups of animals. Press the scan button short to turn on the scanning mode and press it short again to turn it off. Menu: Use the scan button to navigate through the different settings in the menu screens. Press the scan button long to switch from the Tag or Batch scan mode to the menu. Use the scan button short to navigate through the different settings in the menu screens. Press long to enter a menu choice. Press short

- turn on the IDnote

- start a scan routine (tag mode)

- start/stop a scan routine (batch mode)

- navigate through the menu Press long

- enter a menu

- enter a menu option Use the scan button to turn on the IDnote. The IDnote turns off automatically. Connect the charger to prevent that. 6.2. Main menu The main menu is the same for both the Tag and the Batch menu.

<= BACK BATCH TAG SETTINGS MENU Main menu title Switch to Batch scan mode Switch to Tag scan mode Navigate to Settings submenus See the chapter Installation for more information about the settings in the menu. VP5004-IDnote Manual version 1.1 / Page 14 6.3. Tag menu Press the scan button short in the Tag scan mode to scan a tag. After scanning a tag, the device stops scanning. Watch the displayed information e.g. the ID number. TAG SCAN 948 0000 First 7 digits of the animal ID 12345678 Last 8 digits of the animal ID R:2 UD:34 A:1 A: Animal bit, R: Retag count, UD: User data After scanning a tag, press the scan button long to switch from the scan mode to the menu. Use the scan button to navigate through the different settings in the menu screens. Open the details menu to watch data like the type of tag or the activity data from this animal. The data of the last scanned animal are temporarely stored in the Tag scan mode. It is not possible to transfer these data to a PC other than the realtime dump. VP5004-IDnote Manual version 1.1 / Page 15 6.4. Batch menu Use the Batch scan mode to scan and store tags of one or more groups of animals. Press the scan button short to turn on the scanning mode and press it short again to turn it off. Watch the displayed information e.g. the group number and the number of animals in the group. 123 123 Batch number (>999 animals smaller numbers) Animal counter 123456789012 Animal ID number (last 12 digits) After scanning a group of animals, press the scan button long to switch from the scan mode to the menu. Use the scan button to navigate through the different options in the Batch menu screens. It is possible to start a new batch, select another batch, to delete the batch or the tag of the last scanned animal, to print a batch or view the tags in a batch. VP5004-IDnote Manual version 1.1 / Page 16 6.5. Batch data transfer In the Batch scan mode the data of the scanned tags are stored by the IDnote. Stored information:

Data item Tag number Record index Batch number Batch index Scan date Scan time Description Complete ID of the animal Index of record in database Number of batch to which ID belongs Index of record in batch Date when tag was scanned Time when tag was scanned IF animalbit == 0 Store activity data Classic activity Step counter IF animalbit == 1 Store iso data Retag count Animal bit Animal got new tag Iso data Size 2 bytes / 12 bits 1 bit Userinfo Save or change the information of the batches on the IDnote or export the data to a PC or to a Bluetooth connected storage. Iso data The data collected by the device can be transferred to a computer through a (USB or Bluetooth) serial port. In the scan settings menu is a dump option which causes the device to transmit every scanned tag immediately over the serial port. See manual VP5002-100SS-05 ASCII Protocols on the Cd that was supplied with the IDnote for a description of the dump protocols Nedap, ISO and Sync. VP5004-IDnote Manual version 1.1 / Page 17 6.6. Operation IDnote Data Manager PC program IDnote Data Manager info:

Click on Information icon to view program information IDnote preferences:

Click on Settings icon to open the preference window IDnote settings:

Click on IDnote icon to view or alter settings Nr of records present:

Displaying number of records in IDnote. Data present:

Press get data button to store IDnote data into file on PC. Open File:

Click on file icon to open file for editing or viewing. File name:

Press to select a file to store data on PC (e.g. file.txt). The extension

.txt , .xls (.xlsx) or

.xml defines the file format. Delete data:

Click delete data button to delete the IDnote data. Select COM port:

USB is connected now. Click on the IDnote image in the IDnote Data Manager program to view or alter the settings of the device in this program e.g. to view or update the firmware. View the number of animals in the IDnote display. Click on the arrow behind Delete data to delete all data from the IDnote. Click on the arrow before the data file to transfer the data from the IDnote to the data file. Click on the file image to view or edit the data. The transfer program can export the data to a .xls, xml and .txt file. Click on the file name to change the file or the type of file to e.g. an excel file. VP5004-IDnote Manual version 1.1 / Page 18 7. Maintenance, cleaning and disposal 7.1. Batteries The IDnote is powered by four rechargeable batteries. The full performance of new batteries is achieved only after a few charge and discharge cycles. The ambient temperature for charging the batteries of the IDnote must be between 5C and 25C. Only use the charger ( 230/110V AC 12VDC) provided along with the IDnote. Before first use of the IDnote, charge batteries at least 16 hours for obtaining the maximum battery capacity. Connect the plug in the connector on the right side to charge the batteries. The batteries can be charged and discharged hundreds of times, but it will eventually wear out. When the scanning time is noticeable shorter than normal, replace the batteries. Warranty is not applicable for the rechargeable batteries. VP5004-IDnote Manual version 1.1 / Page 19 Steps for replacement of rechargeable batteries:

1. Open the back cover of the IDnote. Use PZ2 screw driver. 2. Open the back cover. 3. Replace the batteries. Mount the batteries in the correct direction. Watch the positive and negative terminals of the batteries for the direction. Dispose of batteries according to local regulations (e.g. recycling). Do not dispose as household waste. 4. After replacing batteries, close the back cover and fix the screws firmly. 5. Connect the charger, now the IDnote can be switched on. Only replace batteries with same type (4x AA-size, rechargeable, Recyko+, 1.2V, 2100mAh, NiMH, GP210AAHCB) 7.2. Cleaning The IDnote can be rinsed with water for cleaning. Be sure that the cover lid is closed. 7.3. Disposal The crossed-out wheeled bin means that within the European Union the product must be taken to separate collection at the product-end-of-life. This applies to your device but also to any enhancements marked with this symbol. Do not dispose of these products as unsorted municipal waste. VP5004-IDnote Manual version 1.1 / Page 20 Appendix A Technical specifications VP5004, IDnote ISO hand Held Reader (EU/USA) Physical Size (LxWxH) Weight Display Keyboard Environment Operating temperature Storage temperature Relative humidity Protection classification Reliability MTBF Expected Life RFID Technology Synchronization Reading distance Reading speed 330 x 50 x 40 mm 0,535 kg LCD with back light, 6 rows of 16 positions Numeric + Menu control keys

-10 - +50 C

-25 - +50 C 30 -100 %

IP64 200.000 hours 5 years, minimum ISO 11784 ISO 11785 FDX and HDX ISO 11985 Annex C compliant

> 20 cm (depending on label)

< 70 msec Reading confirmation Audible and visible signal Certifications Data Clock CE, IC, FCC Real time clock for reading time stamp Communication USB 2.0 and Bluetooth (at least 5 m) Format Memory Power Power source Stand-by ASCII (Nedap Dump, ISO Dump or Nedap Sync) 1 Mbyte static memory (=10000 animals) 4x AA-size, rechargeable, Recyko+, 1.2V, 2100mAh, NiMH (GP210AAHCB) 50 days In action scanning tags

> 2 hours equals 5000 readings Charging time Charger Accessories 3 4 hours 230/110V AC 12V DC > 1A Battery charger 230/110V AC 12V DC, USB cable, Software package, User manuals VP5004-IDnote Manual version 1.1 / Page 21 Appendix B Display Icons In the header the battery status and the connection is displayed. The table below shows the meaning of the battery icons. Icon Function Description Battery capacity

(100%.. 0%) , no charger connected Battery charge*

Charger is continuing with normal charge.

*) If the temperature of the batteries is too low or too high, the charger stops charging temporally until the right temperature is reached. The charger remains in fast charge mode until it detects the full status. Then a period of normal charging is done to achieve the maximum capacity. The table below shows the meaning of the communication icons:

Icon Function Description Scanning is turned on Scan button has been pressed. USB cable connected USB cable connected USB cable connected and communication Bluetooth paired with host USB cable connected and communication is established with the IDnote application. A host has paired the IDnote device using Bluetooth. Bluetooth paired with host and communication A host has paired the IDnote device using Bluetooth and communication is established with IDnote application. For a Bluetooth connection the IDnote device must be paired. Appendix D explains how to pair a Bluetooth device using the PC. VP5004-IDnote Manual version 1.1 / Page 22 Appendix C Setup a Bluetooth connection The IDnote Application only communicates with serial COM Ports. The USB connection automatically generates a COM Port on the PC by the installed drivers. These drivers come along with the IDnote Application The Bluetooth COM-Port driver software is not included in IDnote Application installation software. This driver software is dependent on the manufacturer of your Bluetooth Device. Make sure that Bluetooth is switched on in the IDnote. Settings > System menu Before the IDnote can be connected to the PC using Bluetooth, the Bluetooth Serial Port must be installed on the PC. Follow up next steps to setup the Bluetooth serial Port . 1. Right mouse button click on the icon in the system tray. Select Advanced Configuration. 2. Open the tab Local Services. If no Bluetooth Serial Port is listed, click Add Serial Device. If a Bluetooth Serial Port is listed, start with step 5. VP5004-IDnote Manual version 1.1 / Page 23 3. Select the COM Port and setup Startup Automatically. Click OK to save the setup. 4. Now the Bluetooth Serial Port (COM 6) is setup, Click OK 5. Switch on the IDnote. 6. Right mouse button click on the icon in the system tray. Select Find devices. VP5004-IDnote Manual version 1.1 / Page 24 7. Click on the Refresh button. IDnote xx will appear in the list. The IDnote number is the last number of the IDnotes serial number. Select the correct IDnote and click Connect. 8. The PC starts to make a connection with the IDnote (pairing this IDnote). A pop-up balloon may appear in the right bottom corner of the screen. Click on the balloon. 9. Enter the PIN code 0000(four zeros) and press OK. 10. Next screen appears. The connection with the IDnote is made successfully. Click OK. VP5004-IDnote Manual version 1.1 / Page 25 11. From now on the Bluetooth Serial Connection with the IDnote is set up. When the IDnote switches off (automatically), the communication will be lost. It takes some time (> 5 seconds) before the IDnote Application gets the no connection signal from the Bluetooth Serial Port. Also when the IDnote is switched on again, it takes some time before the communication is established again. After the setup, the Bluetooth connection will be established automatically. Steps to proceed:

1. Switch on the IDnote 2. Start the IDnote Data Manager / IDnote Velos synchronisation application. 3. The connection will be established automatically. VP5004-IDnote Manual version 1.1 / Page 26 Appendix A Declarations VP5004-IDnote Manual version 1.1 / Page 27 VP5004-IDnote Manual version 1.1 / Page 28