1 DocuPen XSERIES Scanner FCC ID:XSAXV50 2 Contents Introduction.. 3 Check Contents... 3 DocuPen Xseries Features..4 Software Installation....4 Installing the USB driver..5 Installing PaperPort...6 Installing DocuDesk...8 Erasing DocuPen Xseries Scanner Memory...9 Installing Abby Finereader Sprint Software..10 Scan Settings.. 11 Mode/Resolutions/ Select Scan....11 Setting Time/Date/.11 Bluetooth Settings...13 Color Calibration. 14 Roller Calibration.. 15 Points to Remember before you scan.17 On-board memory and External memory card...18 Warranty. ..19 Appendix.. .19 DocuPen Xseries Specifications..19 Proper Handling and Safe use..19 Technical Support..20 3 Introduction Thank you for purchasing our DocuPen XSERIES portable scanner. The DocuPen functions as a quick and simple tool that can be taken anywhere to swipe over a smooth flat surface to capture black and white as well as color images. Charging We recommend that you fully charge your DocuPen before the first use. You can charge the DocuPen by simply plugging it into any powered USB port. It takes about 60 minutes to fully charge the DocuPen. Scanning This Manual provides instructions for scanning documents with the DocuPen and downloading the scanned images to your PC. Please read these instructions carefully to obtain optimum performance and longer service life from the unit. Retain this manual for future reference. Support In case you have any questions, need further information or experience any kind of difficulties during installation or operation dont hesitate to contact our Customer Support at:
support@planon.com Customer Service: 1-905-507-3926 Technical Support: 1-877-DOCUPEN or 1-905-507-3926 For International callers: 1888 507 3926 Package Contents The following components are included in your DocuPen product package:
1. The DocuPen XSERIES unit 2. USB cable for communication with PC(Mac) & recharging the DocuPen 3. Installation CD containing DocuPen PenTwain and USB driver, DocuPen stand-alone application, PaperPort Software 4. Abbyy Sprint FineReader (Included exclusively with the DocuPen XSERIES) 5. Quick Start Guide 6. Leather case (Executive Leather Case**) 4 this mode you will be able to set the following options; color mode, scan resolution, specific scanned image, time and date. You can also view the Technical Information. In the Color Mode you can select, Printstik mode; which allows your DocuPen XSERIES scanner to print documents from the portable Planon PRINTSTIK printer. B&W TIF mode allows you to scan images in black and white. Gray JPG mode allows you to scan images in 24 bit color. Color mode allows you to scan images in full 256-bit color. Select Button Once the Setting button has been pressed, to select the desired settings you must press the Select button. Once you press the Select button your setting will be chosen and displayed in the LCD screen. NOTE:
the LCD screen will only display Color mode, Scan resolution, Battery Status, and Memory Status. All other settings can only be viewed once you have pressed the Settings button. DRIVER and Software Installation DocuPen Driver Platform Requirements: Before you install DocuPen USB driver, make sure that your computer meets the following minimum system requirements:
Microsoft Windows 2000/XP/Vista CD-ROM for driver installation Before connecting the DocuPen you must install the necessary drivers. Insert the DocuPen Installation CD in your CD-drive and follow the on-screen instructions. After installation, the DocuPen driver is made available to all Windows Twain-compatible applications, such as PaperPort, Windows Imaging, etc. DocuPen Features LCD Bluetooth On/OFF Battery/External Memory card cover Select Butto Settings Button Power On/OFF n USB port The DocuPen Xseries scanner has two control buttons in the middle and two control buttons on each side of the LCD screen. On the left hand side of the DocuPen XSERIES scanner you can see the LCD screen which displays the color mode, scan resolution, battery status, and memory status. On the right you see the Battery and External memory card cover and the USB port. By pressing the middle control buttons you will be able to power on/off DocuPen XSERIES scanner and power on/off the Bluetooth module. By pressing the buttons on each side of the LCD screen you will be able to select the desired color mode, scan resolution, specific scanned image, technical information, time and date. Power Button Press the Power ON/OFF button once to turn the DocuPen Xseries scanner on. The DocuPen XSeries scanner will turn itself on in default or last used configuration. The corresponding settings will be displayed on the LCD screen. For details on the various configurations please go to section Scan Settings. Press the Power ON/OFF button again to turn off the DocuPen XSERIES scanner. Bluetooth Button Press the Bluetooth button once to turn on the Bluetooth module in the DocuPen XSERIES scanner. The LCD screen will display the message Bluetooth Transfer confirming the Bluetooth is on. Press the Bluetooth button again to turn off the Bluetooth module. Settings Button Once the DocuPen XSERIES is powered on, press the Settings button once to go into the setting mode. In 5 Upon insertion of the CD the DocuPen Installer control window will appear. (See above). By clicking on the corresponding button you will install the USB driver, the DocuPen Application (recommended) and the PaperPort software. The DocuPen Application will allow you to download and view the images from your DocuPen without using any additional graphics software. ScanSofts PaperPort is one of the leading Document Management Software packages and works seamlessly with our DocuPen. Although you can use any Twain compatible graphics software we recommend PaperPort due to its document editing capabilities. Software Installation (USB Driver Installation) We recommend that you close all the Windows programs and disable all virus protection software temporarily during the USB driver & PaperPort installation 1. Insert the DocuPen CD-ROM into your CD-drive. 2. DocuPen Install window will appear in a few moments. 3. In the DocuPen Install window please click on the button USB Driver. 4. In the Welcome window click the Next button. 5. The following WIdeUSB Welcome window will appear. Click the Next button. 6 Click Next 6. The USB driver will start to search for previously installed WideUSB driver. If you have already the WideUSB driver on your PC, follow the uninstall instructions, and then restart the USB driver installation. 7. After the search is complete, click the next button. Click Next 8. The USB driver will start installing. You will be prompted to click the Finish button to complete the USB driver installation. 2. In the following window please click on the Start Installation button. Click Start Installation Click Finish 3. In the following window click the Next button. Click Next Software Installation (PaperPort Installation) From the DocuPen Install window select PaperPort and simply follow the onscreen instructions. 1. In the Welcome window select your language and click this button. 4. In the following window, accept the License agreement and click the Next button. Select Accept Click Next 7 5. In the following window, fill in your information. And then click the Next button. In the following window, you will see the installation progress. 8. Fill in your information Click Next 6. In the following window, select Complete Set up, and then click the Next button. 9. The following window will display that the installation is complete, click the Finish button. Select Complete Click Next 7. I n the following window, click the install button. 10. The Registration window will pop up this is optional. Click Install 8 Software Installation (DocuDesk Installation) From the DocuPen Install window select DocuPen Application and simply follow the onscreen instructions. Download the scanned Images to DocuDesk 1. In the Welcome window, click the Next button. 1. Start the DocuDesk application from the programs menu. 2. Click on the download button and the scanned image will start downloading Click Next Download button 2. The following window will prompt you to click the Next button to start the installation. Downloading Click Next 3. After the installation is complete the following window will appear, click the Finish button to close the window. Click Finish Congratulations! The Driver and Software installation in now complete! Now you are ready to use your DocuPen!
8 3. These images are stored in pen folder located in my documents. Erasing the DocuPen Internal Memory After you have saved the desired image files on your hard disk, it is recommended that you empty the DocuPens memory bank. By doing so, you ensure maximum storage capacity and optimum download speed. Note: Erasing External Micro SD card Please refer to page 18. 1. While in DocuDesk click the Erase button to empty the pen bank. Download the scanned Images to PaperPort 3. Erase Button 2. A dialog window will prompt that you are about to erase DocuPens memory bank. Click on the Yes button. Click yes button 3. A pop-up dialog prompts you to turn your DocuPen ON. Press the Power ON button on the DocuPen and click on the OK button in the dialog window. Click OK button 4. The DocuPen memory bank will be erased. 1. Start the PaperPort software 2. On your very first start you will see the How to Guide prompt window. Feel free to explore the detailed How to instructions within this guide. In the command bar within the PaperPort click the folder button, and locate and click the pen folder. You will see the downloaded images on your PaperPort desktop. Folder Button Pen Folder 9 4. In the desktop area you can select an image and it can be run under all the applications that the PaperPort software has detected such as Word, or Excel, etc. All relevant windows applications are automatically listed at the bottom status bar of the PaperPort window. All this moment you can run the OCR function by simply selecting the image and clicking on the Word icon (in the bottom Status Bar). Bottom Status Bar For further details on using PaperPort Software please look at the getting started guide which may be found in the PaperPort folder under Program Files in your computer.
*NOTE: The Abbyy software does not come with certain models 10 Scan Settings Bluetooth ON/OFF Scan Settings (continued...) Settings Explained:
Settings button Select button Power ON/OFF Mode: Represents the mode which you would like to scan your image with. These modes are:
Mode: PRINTSTIK By selecting this mode, you will be able to scan your image and print the image from the PLANON portable PRINTSTIK printer. After selecting the PRINTSTIK mode, press the Bluetooth ON/OFF button to turn ON the Bluetooth module in your DocuPen Xseries scanner. Now press the Settings button and select the Select Scan setting. In this setting you will be asked to SCAN: PRINT LAST, select this option
(This will enable you to print the latest scan you made on your DocuPen Xseries scanner). Now you should see a message asking: IS PRINTER ON?
Make sure your PRINTSTIK printer is on, and press the select button. You will see the message saying BT TRANSFER, at this point your scanned image will be printing from the PRINTSTIK printer via Bluetooth connection. DocuPen Xseries in PRINSTIK Mode Bluetooth Connection PLANON PRINTSTIK The DocuPen Xseries has four control buttons. NOTE: Make sure the DocuPen Xseries scanner is not connected with USB cable to your computer when scanning or changing scan settings. Only make this connection to transfer files or format the internal memory or external MicroSD card. By pushing the Power ON/OFF button you can:
1. Turn the scanner ON. The LCD will turn on indicating the current settings on the scanner. 2. Turn the scanner OFF- The DocuPen is designed to turn OFF automatically. You can also turn it OFF manually by pushing and holding the button for 5 seconds. You have to start the scanning operation within a few seconds after turning on the DocuPen Xseries ON. If there is no manipulation, i.e. no movement or no setting-up of the Scan mode, the scanner will turn itself OFF. You will need to turn it ON again. By pushing the Settings button you can:
1. Scroll through the desired setting which you would like to change. These settings are: Mode, Resolution [DPI], Select Scan, Technical Info, Select Time, Set Date, and Exit. By pushing the Select button you can:
1. Select the desired setting which you would like to change. By pushing the Bluetooth ON/OFF button you can:
1. You turn ON the Bluetooth device in your DocuPen Xseries scanner. 2. You turn OFF the Bluetooth device in your DocuPen Xseries scanner. 11 Mode: B&W TIF By selecting this mode, you will be able to scan your image in black and white. Also the image will be saved in you DocuPen Xseries scanner in the *.TIF format. It is recommended that you choose this mode when you are scanning an image that contains only black and white colors. By doing so, you can optimize the memory space on your DocuPen Xseries scanner. Mode: GRAY JPG By selecting this mode, you will be able to scan your image in grayscale mode. Basically it is similar to B&W mode, except the black is not 100% black. There will be different levels of gray representing all the non-white colors in your image. The image will be saved in you DocuPen Xseries scanner in the *.JPEG format. Mode: COLOR By selecting this mode you will be able to scan the image in color. This will take up the most space on your memory card in your DocuPen Xseries scanner. Resolution [DPI]: Represents the resolution [DPI -
dots per inch] which you would like to scan your image with. There can be 3 resolution [DPI]
settings chosen. 150 DPI: 150 dots per inch, this is the lowest quality of sharpness at which the image can be scanned. 12 300 DPI: 300 dots per inch, this is a very good quality of sharpness at which the image can be scanned. 600 DPI: 600 dots per inch, this is highest quality of sharpness at which the image can be scanned Select Scan: Represents the images that have been scanned and saved in PRINTSTIK Mode ONLY on your DocuPen Xseries scanner. This setting allows you to select the scans saved in the memory bank and print them. There are two options you can choose in this setting. SCAN: PRINT LAST: Allows you to print the latest image you have just scanned. ARCHIVE SCAN:
NOTE: It is required to have a MicroSD inserted into DocuPen Xseries scanner in order to use the Archive Scan option. This option allows you to save and archive the latest image you have just scanned. By Archiving your scanned image, you can retrieve later for printing. To retrieve the archived scanned images, choose next under Archive Scan mode to search for the file you want. Once you have made the selection you can choose to print. The Xseries scanner will turn off if it is idle for 8 seconds. Technical Info: This represents the technical information of your DocuPen Xseries scanner. You can find out the serial number of the device and the firmware it has been programmed with. screen saying BT TRANSFER this is a notification that the Bluetooth is ON and ready to transfer files. 2. Go to My Bluetooth Places on your computer. Search for the DocuPen Xseries scanner. Double click Find Bluetooth Devices The Bluetooth ID will have the name XSERIES in it. 3. Once you have located the DocuPen Xseries scanner, double click the icon (shown above), and then double click the Serial port connection icon (shown below). 4. A security code is required at this point, enter 0000. Now the DocuPen Xseries scanner is paired with your computer. You can now transfer files to your computer using the PaperPort software, without USB connection!
Select Time: This represents the time on your DocuPen Xseries scanner. Under this setting you can change the hours, minutes and seconds to your desired time. Select Date: This represents the date on your DocuPen Xseries scanner. Under this setting you can change the year, month and day. Exit: This allows you to exit from the settings menu. Bluetooth Settings The DocuPen Xseries scanner has a Bluetooth module inside that allows you to transfer images wirelessly to your computer, Smartphone and PLANON portable PRINTSTIK printer. Using the Bluetooth connection from your DocuPen Xseries scanner to your computer 1. Press the Bluetooth ON/OFF button to turn ON the Bluetooth module in the DocuPen Xseries scanner. You will see a message on the LCD 13 Using the Bluetooth connection from your DocuPen Xseries scanner to your PLANON portable PRINTSTIK printer 1. Turn ON the Bluetooth module in your DocuPen Xseries scanner. 2. Turn ON the PLANON portable PRINTSTIK printer. 3. Follow instructions from the Scan Settings section under Mode: PRINTSTIK. DocuPen Configurator Scan modes Profile Open Profile Dialog The Profile Configurator does not apply to the Xseries. However you can configure directly from the DocuPen Xseries scanner. Docupen procedure Color Calibration 3. The DocuDesk window will appear. Click options, and select the auto calibration option. Options Auto Calibration In the Calibration Setup window that appears please select Calibrate Color from the drop down menu and click OK. 4. 5. You will be prompted to turn the DocuPen Xseries scanner ON. Press the Power ON button and then click OK in the PenTwain Dialog window. Make sure scanner is ON and click OK 2. Start the DocuDesk software Before starting the calibration procedure please make sure that you have downloaded our latest DocuPen drivers. You can download the latest from the following link:
http://www.planon.com/drivers.php The DocuPen is factory calibrated and there should be no need to re-calibrate. We advise you to recalibrate only if you experience poor scan quality, e.g. scanned image appears in white or black. IMPORTANT: You must re-calibrate color for 300 dpi and 600 dpi, first select resolution 300 dpi then follow the below instructions to re-calibrate color. Then select 600 dpi resolutions and repeat the color calibration. 1. Connect the DocuPen Xseries scanner to your computer using the USB cable. 14 Memory will be automatically formatted 6. After the memory has been formatted, the Calibration scanning dialog window will appear. Please disconnect the DocuPen from the USB cable and position it on top of the Color Calibration sheet. Please scan the sheet in the color mode and high resolution (300/600 DPI). 7. The DocuPen will now save the Calibration Image into memory. After the image is saved, please re-attach the DocuPen to the USB cable. Now press the Power ON button within the 15 you experience poor scan quality, e.g. scanned image appears in white or black. As a rule, color calibration must be performed before roller calibration. IMPORTANT: Roller Calibration has to be done in 600 dpi B&W mode. 1. Connect the DocuPen Xseries scanner to your computer using the USB cable. 2. Start the DocuDesk application 3. The DocuDesk window will appear. Click options, and select the auto calibration option. Options Auto Calibration 4. In the Calibration Setup window that appears please select Calibrate Roller from the drop down menu and click OK. 5. You will be prompted to turn the DocuPen Xseries scanner ON. Press the Power ON button and then click OK in the PenTwain Dialog window. DocuPen and click the OK button within the Calibration scanning dialog window. Wait for color calibration sheet to be saved, re-connect the USB connection and turn the power ON, then click OK. 8. The Calibration result dialog window will appear. You should see the calibration values to the left and a Green OK sign to the right. Click Upload Values to pen 9. Finally click Upload Values to pen button in the Calibration result dialog window to send the calibration result to the DocuPen Xseries scanner. You will be prompted to turn the DocuPen Xseries ON. Press the Power ON button on the DocuPen Xseries scanner and click OK in the dialog window this will store the new values. You have successfully recalibrated your DocuPen Xseries scanner!
Docupen Roller Calibration procedure Note: In order to perform Roller Calibration need to print out the Roller Calibration sheet. You can download the file from the installation CD or from the link:
http://www.planon.com/drivers.php. Please print the roller calibration sheet in landscape mode. The DocuPen is factory calibrated and there should be no need to re-calibrate. We advise you to recalibrate only if Make sure scanner is ON and click OK 16 Click Upload Values to pen 9. Finally click Upload Values to pen button in the Calibration result dialog window to send the calibration result to the DocuPen Xseries scanner. You will be prompted to turn the DocuPen Xseries ON. Press the Power ON button on the DocuPen Xseries scanner and click OK in the dialog window this will store the new values. You have successfully recalibrated your DocuPen Xseries scanner!
Memory will be automatically formatted 6. After the memory has been formatted, the Calibration scanning dialog window will appear. Please disconnect the DocuPen from the USB cable and position it on top of the Roller Calibration sheet. Please scan the sheet in the B&W mode and high resolution (600 DPI). 7. The DocuPen will now save the Calibration Image into memory. After the image is saved, please re-attach the DocuPen to the USB cable. Now press the Power ON button within the DocuPen and click the OK button within the Calibration scanning dialog window. Wait for Roller calibration sheet to be saved, re-connect the USB connection and turn the power ON, then click OK. 8. The Calibration result dialog window will appear. You should see the roller calibration values to the left. If the accuracy is within 96-104%, you have successfully calibrated the rollers!
17 The document you can must be well supported on a smooth flat surface. It is recommended that you hold the top of the document with one hand while you scan with the other. Place the DocuPen just above the area you want to scan, with the LCD on the left side of the document to be scanned. Detach the USB cable while scanning. It could hinder your gliding motion by pulling on one side of the DocuPen Xseries scanner. Remove staples or clips as they will impede the gliding movement and the resulted scan will be distorted. Apply even pressure, in the center of the scanner to allow the rollers to rotate smoothly. Press the Power ON button, select he desired color and resolution settings and slowly glide the DocuPen Xseries scanner down across the area you want to scan. The unit begins scanning as soon as you start moving the pen. When you stop moving, the scan light (at the bottom of the pen) shuts off and the DocuPen Xseries scanner saves the data. You must wait momentarily till the data is stored in memory. The DocuPen will then automatically shut off. Points to Remember Before You Scan What you scan is what you get. The DocuPen is sensitive to changes in direction and scan speed and records every movement you make. The more uniform your scan swipe, the better your scanned image results. This may take a little practice at first. If you are scanning too quickly or abruptly changing acceleration a message will show on the LCD screen reminding you to reduce your scanning speed. To obtain the best scan results note the following:
Hold document while scanning Keep DocuPen Xseries flat while scanning Do not tilt while scanning 18 pop-up. The dialog box Format Removable Disk should then be displayed. Select FAT as File system - Quick format and press the Start button. The Windows Operating System would then complete formatting the external memory card. You have successfully formatted the external memory!
On-board Memory and External memory card DocuPen Xseries scanner is equipped with 64MB on-board Flash-memory and a slot for external MicroSD memory card which gives you up to 2GB capacity (Note : Currently we recommend use only Sandisk or Kingston memory cards.) The MicroSD memory card slot is located on the right-
hand side of the DocuPen Xseries scanner under the removable cover. To remove the cover you have to place your index finger on the right side of the cover (just above the USB port) and gently lift up. Closed Cover The cover detaches and you see the MicroSD memory slot covered by the cradle. You will see the compartment for the memory card. Open Cover/External memory slot Place the MicroSD card in the slot, sliding it to the right. Close the DocuPen Xseries scanner. Open Cover/External memory The formatting of the memory is accomplished by plugging and powering ON the Dcoupen Xseries into a computer via USB port. Now click on the start button and open Computer or My Computer. Locate the removable disk drive from your list of drives. Once you have located the removable drive, you will have to right click on the drive listing and then select Format from the menu of the 19 Appendix A. DocuPen Xseries scanner Size 8.9 X 0.5X0.5
(227X13X13mm) Weight -2 oz, 57 grams Resolution 150-600 dpi Scan mode Proprietary PRINTSTIK mode, B/W
[1bit], Grayscale [8bit], Color [24bit]
Scan Speed 5-20 seconds Letter-size page
(depending on resolution and color) Memory 64 MB flash; or external MicroSD (sold separately) - 128MB, 256MB, 512MB, 1G and 2G supported (Note: Currently we recommend use Sandisk or Kingston memory cards.). The number of pages varies depending on text, graphics, and scanning resolution. USB -1.0 or 2.0 Bluetooth 2.4 GHz Battery Lithium Ion Rechargeable Battery Charge Full Battery Charge 60 minutes Software interface PenTwain driver & DocuPen application, OCR Software Scanning method Contact image sensor Included Accessories USB cable, Leather Case, CD Installation and Quick start Guides SOFTWARE SUPPORT Windows 2000/XP/Vista TWAIN driver interfaces Window imaging or other scan software such as PaperPort OCR CD-ROM installation disk. 20 20