FCC ID: AZ489FT5816 Astro Digital XTS2500 Hand Help Portable

 

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United States Federal Communications Commission, Code of Federal Regulations; 47CFR part 2 sub-part J

American National Standards Institute (ANSI) / Institute of Electrical and Electronic Engineers (IEEE) C95. 1-1992 ASTRO Digital XTS 2500 Model III vii

&2B;760GOERRN3DJHYLLL7KXUVGD\2FWREHU30 8VHU6DIHW\7UDLQLQJDQG*HQHUDO,QIRUPDWLRQ Institute of Electrical and Electronic Engineers (IEEE) C95.1-

1999 Edition International Commission on Non-Ionizing Radiation Protection

(ICNIRP) 1998

Ministry of Health (Canada) Safety Code 6. Limits of Human Exposure to Radiofrequency Electromagnetic Fields in the Frequency Range from 3 kHz to 300 GHz, 1999

Australian Communications Authority Radiocommunications

(Electromagnetic Radiation - Human Exposure) Standard 1999

(applicable to wireless phones only)

ANATEL, Brasil Regulatory Authority, Resolution 256 (April 11, 2001) "additional requirements for SMR, cellular and PCS product certification."

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7UDQVPLWDQG5HFHLYH To transmit (talk), push the Push-To-Talk (PTT) button; to receive, release the PTT button.

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Hold the radio in a vertical position with the microphone one to two inches (2.5 to 5 cm) away from the lips.

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Always place the radio in a Motorola approved clip, holder, holster, case, or body harness for this product. Use of non-

Motorola-approved accessories may exceed FCC RF exposure guidelines. If you do not use a Motorola approved body-worn accessory and are not using the radio in the intended use position in front viii

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Use only Motorola approved supplied antenna or Motorola approved replacement antenna. Unauthorized antennas, modifications, or attachments could damage the radio and may violate FCC regulations.

Use only Motorola approved, supplied batteries or Motorola approved replacement batteries. Use of non-

Motorola-approved antennas or batteries may exceed FCC RF exposure guidelines.

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For a list of Motorola approved accessories see the appendix of this user manual or visit the following website which lists approved accessories: 

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ASTRO Digital XTS 2500 Model III User Guide 68P81095C05-O Document Creation Date: 5/2/01 Document Modification Date: 8/23/01 Preface Before operating your radio, please review the Safety and General Information section in the front of this user guide. Also, be sure to retain this publication for future reference. Computer Software Copyrights The Motorola products described in this manual may include copyrighted Motorola computer programs stored in semiconductor memories or other media. Laws in the United States and other countries preserve for Motorola certain exclusive rights for copyrighted computer programs, including, but not limited to, the exclusive right to copy or reproduce in any form the copyrighted computer program. Accordingly, any copyrighted Motorola computer programs contained in the Motorola products described in this manual may not be copied, reproduced, modified, reverse-

engineered, or distributed in any manner without the express written permission of Motorola. Furthermore, the purchase of Motorola products shall not be deemed to grant either directly or by implication, estoppel, or otherwise, any license under the copyrights, patents or patent applications of Motorola, except for the normal non-exclusive license to use that arises by operation of law in the sale of a product. ASTRO Digital XTS 2500 Model III Radio Quick Reference Card 3-Position Rotary Switch _ _ _ _ _ _ 16-Position Select Knob On/Off/

Volume Knob Top Side Button _ _ _ _ _ _ _ PTT Button Side Button 1 _ _ _ _ _ _ _ Side Button 2 _ _ _ _ _ _ _ Home Button 4-Way Navigation Button Top Button _ _ _ _ _ _ _ Speaker/Mic Display Menu Select Buttons Alpha Button

(for future use) Keypad Write your radios programmed features on the dotted lines. Select a Zone Using the Menu 1 2 3 4 Press U until

=21(

Press D, E, or F directly below =21(. Press U until the zone you desire is shown. Press h to confirm, or press PTT to transmit. Select a Channel Method 1: Using the Select Knob After selecting the desired zone, turn the 16-

position Select Knob to the desired channel. Method 2: Using the Menu Press U until

&+$1 3 Alarm continues until you exit by:

Press and hold Emergency button OR Press PTT again. Send an Emergency Call 1 Radio on and press preprogrammed Emergency button. Press D, E, or F directly below &+$1. Press U until channel you desire is shown. Press h to confirm, or press PTT to transmit. 2 3 Press and hold PTT button. Announce your emergency into the microphone. Release PTT to end the call. 1 2 3 4 Send an Emergency Alarm 1 Radio on and press Emergency button. You see red LED; you hear short, medium-pitched tone. 2 Display shows

(0(5*(1&<

. 3 When acknowledgment is received, you hear four beeps; alarm ends; radio exits emergency. Send Silent Emergency Alarm 1 2 Radio on and press Emergency button. You see no LED; you hear no tone. Press PTT. Answer a Phone Call 1 Phone-like ringing, LED flashes GREEN, PHONE CALL and m are displayed 2 3 4 Press Call Response button. Press PTT button to talk; release to listen Press h to hang up. Send a Phone Call Press U until 1 3+21 2 3 4 Press D, E, or F directly below 3+21. Press U or V to scroll to phone number. Press PTT (or Quick Access button, if programmed) to talk, release to listen. Display Status Symbols Menu Entries (Use With Menu Navigation) H L Power Level. Power Level. H = high power; L = low power m p p Call Received. Receiving an individual call View/Program Mode. The radio is in the view or program mode; On Steady = view mode; Flashing = program mode s Received Signal Strength Indication

(RSSI). Received signal strength for the current site (trunking only). The more stripes in the symbol, the stronger the signal. b Battery Conventional = Flashes when the battery is low. Smart = The number of bars (0-3) shown indicates the charge remaining in your battery. r Talkaround. You are talking directly to another radio or through a repeater;

On = direct;

Off = repeater C Monitor (Carrier Squelch). This channel is being monitored. T Scan. The radio is scanning a scan list e The radio is in Emergency state Entry 3:5 6&$1 6,7(

676 9,(:

=21(

Menu Selection Page TX Power Level Scan On/Off Site Lock Status Call Viewing a List Select a Zone 41 62 81 75 54 33 Entry

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3+21 Menu Selection Page Smart Battery Private Call Radio Lock Keypad Mute Select a Channel Repeater/Direct Call Alert Page Phone 26 69 43 45 34 77 71 65 Menu Navigation U to find Menu Entry D, or E, or F directly below Menu Entry to select V or U to scroll through sub-list h to exit D, or E, or F directly below Menu Entry to select Contents Safety and General Information Transmit and Receive Procedure ...................................................... 1 Exposure to Radio Frequency Energy .............................................. 1 Two-Way Radio Operation ......................................................... 2 Body-Worn Operation ................................................................. 2 Antenna Care ............................................................................. 3 Approved Accessories ................................................................ 3 Electromagnetic Interference/Compatibility ....................................... 3 Facilities ...................................................................................... 3 Aircraft ........................................................................................ 3 Medical Devices ......................................................................... 3 Pacemakers ......................................................................... 3 Hearing Aids......................................................................... 4 Other Medical Devices ......................................................... 4 Use While Driving ............................................................................. 4 Operational Warnings ....................................................................... 5 For Vehicles With an Air Bag ............................................... 5 Potentially Explosive Atmospheres ...................................... 5 Blasting Caps and Blasting Areas........................................ 5 Operational Cautions ........................................................................ 6 Antennas.............................................................................. 6 Batteries............................................................................... 6 Intrinsically Safe Radio Information ................................................... 7 FMRC Approved Equipment ....................................................... 7 Repair of FMRC Approved Products .......................................... 9 Repair................................................................................... 9 Relabeling .......................................................................... 10 Do Not Substitute Options or Accessories ......................... 10 A, Motorola, ASTRO, XTS 2500 and Private Conversation are trademarks of Motorola, Inc. P25 radios contain technology patented by Digital Voice Systems, Inc. 2001 by Motorola, Inc. Commercial, Government and Industrial Solutions Sector 8000 W. Sunrise Blvd., Ft. Lauderdale, FL 33322 Printed in U.S.A. 9/01. All Rights Reserved. User Guide 68P81095C05-O ASTRO Digital XTS 2500 Model III i Contents General Radio Operation Notations Used in This Manual ........................................................11 XTS 2500 Model III Radio ...............................................................12 Physical Features of the Radio ........................................................13 Programmable Features ..................................................................14 Display .............................................................................................14 Backlight ..........................................................................................15 Status Symbols ................................................................................15 Menu Entry (Softkey) .......................................................................16 Menu Select Buttons .......................................................................17 Menu Selection Features ..........................................................18 Home Button (h) .............................................................................19 W@P Button ................................................................................19 4-Way Navigation Button (o) ..........................................................19 Keypad .............................................................................................20 LED Indicators .................................................................................21 Alert Tones ......................................................................................21 Standard Accessories ......................................................................24 Battery .......................................................................................24 Charge the Battery ............................................................. 24 Battery Charge Status ........................................................ 24 Attach the Battery ............................................................... 25 Smart Battery Condition ............................................................26 Use the Menu ..................................................................... 26 Use the Preprogrammed Smart Battery Button (Smart Battery Only)................................................................................ 26 Antenna .....................................................................................27 Attach the Antenna ............................................................. 27 Remove the Antenna.......................................................... 27 Belt Clip .....................................................................................28 Attach the Belt Clip ............................................................. 28 Remove the Belt Clip .......................................................................28 Universal Connector Cover ..............................................................29 Remove the Connector Cover ............................................ 29 Attach the Connector Cover ............................................... 29 Remote Speaker Microphone Adapter ............................................30 Remove the Adapter........................................................... 30 Attach the Adapter.............................................................. 30 Radio On and Off .............................................................................32 Turn the Radio On ....................................................................32 ii Contents Turn the Radio Off .................................................................... 32 Zones and Channels ....................................................................... 33 Select a Zone ........................................................................... 33 Use the Menu..................................................................... 33 Use the Preprogrammed Zone Switch ............................... 34 Select a Channel ...................................................................... 34 Method 1: Use the Preprogrammed Channel Selector ...... 34 Method 2: Use the Menu.................................................... 35 Receive / Transmit ........................................................................... 36 Without Using the Volume Set and Monitor Buttons ................ 36 Use Preprogrammed Volume Set Button ................................. 37 Use the Preprogrammed Monitor Button .................................. 38 Conventional Mode Operation .................................................. 39 Common Radio Features Selectable Power Level ................................................................... 41 Use the Menu ........................................................................... 41 Use the Preprogrammed Transmit Power Level Switch .... 42 Radio Lock ...................................................................................... 43 Unlock Your Radio .................................................................... 43 Change Your Password ............................................................ 44 Mute or Unmute Keypad Tones ....................................................... 45 Use the Menu ........................................................................... 45 Using the Preprogrammed Side Button .................................... 45 Conventional Squelch Options ........................................................ 46 Analog Squelch ........................................................................ 46 Digital Squelch .......................................................................... 46 PL Defeat ........................................................................................ 47 Time-out Timer ................................................................................ 48 Emergency ...................................................................................... 49 Send an Emergency Alarm ....................................................... 50 Send a Silent Emergency Alarm ............................................... 51 Send an Emergency Call .......................................................... 51 Emergency Keep-Alive ............................................................. 53 Lists ................................................................................................. 54 View a List ................................................................................ 54 Scan List Empty ........................................................................ 55 Edit a Call, Page, or Phone List Number ........................................ 55 Use the Menu ........................................................................... 55 Use the Preprogrammed Number Select Button ...................... 57 ASTRO Digital XTS 2500 Model III iii Contents Edit a Call, Page, or Phone List Name .....................................59 Use the Menu ..................................................................... 59 Use the Preprogrammed Text Select Button...................... 60 Scan ................................................................................................62 Turn Scan On and Off ...............................................................62 Using the Menu .................................................................. 62 Use the Preprogrammed Scan On/Off Switch.................... 63 Individual Calls ................................................................................64 Telephone Calls ........................................................................64 Answer a Phone Call ................................................................64 Use the Preprogrammed Call Response Button ................ 64 Use the Menu ..................................................................... 65 Use the Keypad .................................................................. 66 Phone Call Display and Alert Prompts ......................................67 Enhanced Private-Conversation Calls

(Trunked Channels Only) .......................................................68 Answer a Private Call ......................................................... 68 Use the Menu ..................................................................... 69 Use the Keypad .................................................................. 70 Call Alert Paging .......................................................................71 Answer a Call Alert Page.................................................... 71 Make a Call Alert .......................................................................72 Use the Menu ..................................................................... 72 Use the Keypad .................................................................. 73 Conventional Talkgroup Calls (Conventional Operation Only) .........74 Select Talkgroup .......................................................................74 Status Calls (Trunked Radios Only) .................................................75 Send a Status Call ....................................................................75 Use the Menu ..................................................................... 75 Send a Status Call ....................................................................76 Use the Preprogrammed Status Button............................. 76 Repeater or Direct Operation ..........................................................77 Select Repeater or Direct Operation .........................................77 Use the Menu ..................................................................... 77 Use the Preprogrammed Repeater/Direct Switch .............. 78 Special Radio Features PTT ID .............................................................................................79 Receive .....................................................................................79 Transmit ....................................................................................79 iv Contents View Your Radios ID Number .................................................. 79 Use the Menu..................................................................... 79 Use the Preprogrammed Call or Page Button.................... 79 Trunking System Controls ............................................................... 80 Failsoft ...................................................................................... 80 Out-of-Range ............................................................................ 80 Site Lock ................................................................................... 81 Lock or Unlock a Site ......................................................... 81 Site Trunking ............................................................................ 82 Site View and Change .............................................................. 82 View the Current Site ......................................................... 82 Change the Current Site .................................................... 82 Real Time Clock .............................................................................. 84 Program Time and Date ........................................................... 84 Helpful Tips Radio Care ...................................................................................... 87 Cleaning ................................................................................... 87 Handling ................................................................................... 87 Service ............................................................................................ 88 Battery ............................................................................................. 89 Battery Life ............................................................................... 89 Charging the Battery ................................................................. 89 Battery Charge Status........................................................ 89 Battery Recycling and Disposal ................................................ 90 Antenna ........................................................................................... 91 Radio Operating Frequencies ................................................... 91 Accessories Antennas ......................................................................................... 93 Audio ............................................................................................... 93 Headsets .................................................................................. 93 Remote Speaker Microphones ................................................. 93 Batteries .......................................................................................... 94 Belt Clips ......................................................................................... 95 Body-Worn ...................................................................................... 95 Chargers ......................................................................................... 95 Enhanced and Multi-Unit Line Cords ........................................ 96 ASTRO Digital XTS 2500 Model III v Contents Glossary Commercial Warranty Index vi Safety and General Information IMPORTANT INFORMATION ON SAFE AND EFFICIENT OPERATION READ THIS INFORMATION BEFORE USING YOUR MOTOROLA TWO-WAY RADIO The information provided in this document supersedes the general safety information contained in user guides published prior to June 2001. For information regarding radio use in a hazardous atmosphere please refer to the Factory Mutual (FM) Approval Manual Supplement or Instruction Card, which is included with radio models that offer this capability. Transmit and Receive Procedure Your two-way radio contains a transmitter and a receiver. To transmit (talk) you must push the Push-To-Talk button; to receive (listen) you must release the Push-To-Talk button. Exposure to Radio Frequency Energy Your Motorola radio is designed to comply with the following national and international standards and guidelines regarding exposure of human beings to radio frequency electromagnetic energy (EME):

United States Federal Communications Commission, Code of Federal Regulations; 47 CFR part 2 sub-part J

American National Standards Institute (ANSI) / Institute of Electrical and Electronic Engineers (IEEE) C95. 1-1992 Institute of Electrical and Electronic Engineers (IEEE) C95.1-1999 Edition

National Council on Radiation Protection and Measurements

(NCRP) of the United States, Report 86, 1986 International Commission on Non-Ionizing Radiation Protection

(ICNIRP) 1998

Ministry of Health (Canada) Safety Code 6. Limits of Human Exposure to Radiofrequency Electromagnetic Fields in the Frequency Range from 3 kHz to 300 GHz, 1999 ASTRO Digital XTS 2500 Model III 1

Safety and General Information

Australian Communications Authority Radiocommunications

(Electromagnetic Radiation - Human Exposure) Standard 1999

(applicable to wireless phones only)

ANATEL, Brasil Regulatory Authority, Resolution 256 (April 11, 2001) additional requirements for SMR, cellular and PCS product certification. To assure optimal radio performance and make sure human exposure to radio frequency electromagnetic energy (EME) is within the guidelines set forth in the above standards, always adhere to the following procedures:

Two-Way Radio Operation When using your radio as a traditional two-way radio, hold the radio in a vertical position with the microphone 1 to 2 inches (2.5 to 5.0 cm) away from your lips. MAN WITH RADI Body-Worn Operation To maintain compliance with FCC RF exposure guidelines, if you wear a radio on your body when transmitting, always place the radio in a Motorola approved clip, holder, holster, case, or body harness for this product. Use of non-Motorola-approved accessories may exceed FCC RF exposure guidelines. If you do not use a Motorola approved body-worn accessory and are not using the radio in the intended use positions along side of the head in the phone mode or in front of the face in the two-way radio mode, then ensure the antenna and radio is kept the following minimum distances from the body when transmitting:

Phone or Two-way radio mode: one inch (2.5 centimeters)

Data operation using any data feature with or without an accessory cable: one inch (2.5 centimeters) 2 Safety and General Information Antenna Care Use only the supplied or an approved replacement antenna. Unauthorized antennas, modifications, or attachments could damage the radio and may violate FCC regulations. DO NOT hold the antenna when the radio is IN USE. Holding the antenna affects call quality and may cause the radio to operate at a higher power level than needed. Approved Accessories For a list of approved Motorola accessories look in the appendix or accessory section of this manual. Electromagnetic Interference/Compatibility Note: Nearly every electronic device is susceptible to electromagnetic interference (EMI) if inadequately shielded, designed, or otherwise configured for electromagnetic compatibility. Facilities To avoid electromagnetic interference and/or compatibility conflicts, turn off your radio in any facility where posted notices instruct you to do so. Hospitals or health care facilities may be using equipment that is sensitive to external RF energy. Aircraft When instructed to do so, turn off your radio when on board an aircraft. Any use of a radio must be in accordance with applicable regulations per airline crew instructions. Medical Devices Pacemakers The Health Industry Manufacturers Association recommends that a minimum separation of 6 inches (15 centimeters) be maintained between a handheld wireless radio and a pacemaker. These ASTRO Digital XTS 2500 Model III 3 Safety and General Information recommendations are consistent with those of the U.S. Food and Drug Administration. Persons with pacemakers should:

ALWAYS keep the radio more than 6 inches (15 centimeters) from their pacemaker when the radio is turned ON.

not carry the radio in the breast pocket.

use the ear opposite the pacemaker to minimize the potential for interference. turn the radio OFF immediately if you have any reason to suspect that interference is taking place. Hearing Aids Some digital wireless radios may interfere with some hearing aids. In the event of such interference, you may want to consult your hearing aid manufacturer to discuss alternatives. Other Medical Devices If you use any other personal medical device, consult the manufacturer of your device to determine if it is adequately shielded from RF energy. Your physician may be able to assist you in obtaining this information. Use While Driving Check the laws and regulations on the use of radios in the area where you drive. Always obey them. When using your radio while driving, please:

Give full attention to driving and to the road.

Use hands-free operation, if available.

Pull off the road and park before making or answering a call if driving conditions so require. 4

Safety and General Information Operational Warnings

W A R N I N G For Vehicles With an Air Bag Do not place a portable radio in the area over an air bag or in the air bag deployment area. Air bags inflate with great force. If a portable radio is placed in the air bag deployment area and the air bag inflates, the radio may be propelled with great force and cause serious injury to occupants of the vehicle. Potentially Explosive Atmospheres Turn off your radio prior to entering any area with a potentially explosive atmosphere, unless it is a radio type especially qualified for use in such areas as Intrinsically Safe (for example, Factory Mutual, CSA, UL, or CENELEC). Do not remove, install, or charge batteries in such areas. Sparks in a potentially explosive atmosphere can cause an explosion or fire resulting in bodily injury or even death. Note: The areas with potentially explosive atmospheres referred to above include fueling areas such as below decks on boats, fuel or chemical transfer or storage facilities, areas where the air contains chemicals or particles, such as grain, dust or metal powders, and any other area where you would normally be advised to turn off your vehicle engine. Areas with potentially explosive atmospheres are often but not always posted. Blasting Caps and Blasting Areas To avoid possible interference with blasting operations, turn off your radio when you are near electrical blasting caps, in a blasting area, or in areas posted: Turn off two-way radio. Obey all signs and instructions. ASTRO Digital XTS 2500 Model III 5 Safety and General Information Operational Cautions

C a u t i o n Antennas Do not use any portable radio that has a damaged antenna. If a damaged antenna comes into contact with your skin, a minor burn can result. Batteries All batteries can cause property damage and/or bodily injury such as burns if a conductive material such as jewelry, keys, or beaded chains touches exposed terminals. The conductive material may complete an electrical circuit (short circuit) and become quite hot. Exercise care in handling any charged battery, particularly when placing it inside a pocket, purse, or other container with metal objects. 6 Safety and General Information Intrinsically Safe Radio Information FMRC Approved Equipment Anyone intending to use a radio in a location where hazardous concentrations of flammable materials exist (hazardous atmosphere) is advised to become familiar with the subject of intrinsic safety and with the National Electric Code NFPA 70

(National Fire Protection Association) Article 500 (hazardous

[classified] locations). An Approval Guide, issued by Factory Mutual Research Corporation (FMRC), lists manufacturers and the products approved by FMRC for use in such locations. FMRC has also issued a voluntary approval standard for repair service (Class Number 3605). FM APPROVED MAEPF-24560-O FMRC Approval labels are attached to the radio to identify the unit as being FM Approved for specified hazardous atmospheres. This label specifies the hazardous Class/Division/Group along with the part number of the battery that must be used. Depending on the design of the portable unit, this FM label can be found on the back or the bottom of the radio housing. The FM Approval mark is shown here. ASTRO Digital XTS 2500 Model III 7 Safety and General Information

W A R N I N G

Do not operate radio communications equipment in a hazardous atmosphere unless it is a type especially qualified (for example, FMRC Approved) for such use. An explosion or fire may result.

Do not operate an FMRC Approved Product in a hazardous atmosphere if it has been physically damaged (for example, cracked housing). An explosion or fire may result.

Do not replace or charge batteries in a hazardous atmosphere. Contact sparking may occur while installing or removing batteries and cause an explosion or fire.

Do not replace or change accessories in a hazardous atmosphere. Contact sparking may occur while installing or removing accessories and cause an explosion or fire.

Do not operate an FMRC Approved Product unit in a hazardous location with the accessory contacts exposed. Keep the connector cover in place when accessories are not used.

Turn a radio off before removing or installing a battery or accessory.

Do not disassemble an FMRC Approved Product unit in any way that exposes the internal electrical circuits of the unit. Radios must ship from the Motorola manufacturing facility with the hazardous atmosphere capability and FM Approval labeling. Radios will not be upgraded to this capability and labeled in the field. A modification changes the units hardware from its original design configuration. Modifications can only be made by the original product manufacturer at one of its FMRC-audited manufacturing facilities. 8 Safety and General Information

W A R N I N G

Failure to use an FMRC Approved Product unit with an FMRC Approved battery or FMRC Approved accessories specifically approved for that product may result in the dangerously unsafe condition of an unapproved radio combination being used in a hazardous location.

Unauthorized or incorrect modification of an FMRC Approved Product unit will negate the Approval rating of the product. Repair of FMRC Approved Products REPAIRS FOR MOTOROLA PRODUCTS WITH FMRC APPROVAL ARE THE RESPONSIBILITY OF THE USER. You should not repair or relabel any Motorola- manufactured communication equipment bearing the FMRC Approval label (FMRC Approved Product) unless you are familiar with the current FMRC Approval standard for repairs and service (Class Number 3605). You may want to consider using a repair facility that operates under 3605 repair service approval.

W A R N I N G Incorrect repair or relabeling of any FMRC Approved Product unit could adversely affect the Approval rating of the unit.

Use of a radio that is not intrinsically safe in a hazardous atmosphere could result in serious injury or death. FMRCs Approval Standard Class Number 3605 is subject to change at any time without notice to you, so you may want to obtain a current copy of 3605 from FMRC. Per the December 1994 publication of 3605, some key definitions and service requirements are as follows:

Repair A repair constitutes something done internally to the unit that would bring it back to its original conditionApproved by FMRC. A repair should be done in an FMRC Approved facility. ASTRO Digital XTS 2500 Model III 9

Safety and General Information Items not considered as repairs are those in which an action is performed on a unit which does not require the outer casing of the unit to be opened in a manner which exposes the internal electrical circuits of the unit. You do not have to be an FMRC Approved Repair Facility to perform these actions. Relabeling The repair facility shall have a method by which the replacement of FMRC Approval labels are controlled to ensure that any relabeling is limited to units that were originally shipped from the Manufacturer with an FM Approval label in place. FMRC Approval labels shall not be stocked by the repair facility. An FMRC Approval label shall be ordered from the original manufacturer, as needed, to repair a specific unit. Replacement labels may be obtained and applied by the repair facility, provided there is satisfactory evidence that the unit being relabeled was originally an FMRC Approved unit. Verification may include, but is not limited to: a unit with a damaged Approval label, a unit with a defective housing displaying an Approval label, or a customer invoice indicating the serial number of the unit and purchase of an FMRC Approved model. Do Not Substitute Options or Accessories The Motorola communications equipment certified by Factory Mutual is tested as a system and consists of the FM Approved portable, FM Approved battery, and FM Approved accessories or options, or both. This FM Approved portable and battery combination must be strictly observed. There must be no substitution of items, even if the substitute has been previously Approved with a different Motorola communications equipment unit. Approved configurations are listed in the FM Approval Guide published by FMRC, or in the product FM Supplement. This FM Supplement is shipped from the manufacturer with the FM Approved radio and battery combination. The Approval Guide, or the Approval Standard Class Number 3605 document for repairs and service, can be ordered directly from Factory Mutual Research Corporation located in Norwood, Massachusetts. 10 General Radio Operation Notations Used in This Manual You will notice the use of WARNINGS, CAUTIONS, and Notes throughout this manual. These notations are used to emphasis that safety hazards exist and that care must be taken or observed.

W A R N I N G WARNING: An operational procedure, practice, condition, etc. exists which may result in injury or death if not carefully observed. CAUTION: An operational procedure, practice, condition, etc. exists which may result in damage to the equipment if not carefully observed.

C a u t i o n Note: A Note is an operational procedure, practice, or condition, etc. which is essential to emphasize. The following special notations identify certain items:

Example D 3+21(&$//

3+21(

Description Buttons are shown as representative symbols. Information appearing in the radios display is shown using the special display font. Menu entries are shown similar to the way they appear in the radios display. ASTRO Digital XTS 2500 Model III 11 General Radio Operation XTS 2500 Model III Radio 10 11 12 13 14 15 16 17 18 19 20 12 1 2 3 4 5 6 7 8 9 General Radio Operation Physical Features of the Radio Item Page Item Page 1 Antenna 27 11 3-Position Rotary 2 3 Top Button

(programmable) LED 4 Speaker 5 Universal Connector 29 Switch

(programmable) 12 On/Off/Volume 32 Control Knob 21 13 Microphone 14 Top Side Button

(programmable) 15 Push-to-Talk

(PTT) Button 6 Display 14 16 Side Button 1

(programmable) 7 Menu Select Buttons 17 17 Side Button 2

(programmable) 8 Alpha Button

(for future use) 9 Keypad 10 16-Position Select Knob

(programmable)

(programmable) 18 Home Button 19 20 19 4-Way Navigation 19 Button 20 Battery 24 ASTRO Digital XTS 2500 Model III 13 General Radio Operation Programmable Features These features are programmable by a qualified technician:

Feature Page Feature Page Call Alert Page Call Response Channel Selection Emergency Keypad Mute Monitor Number Select Phone PL Defeat Private Call Display Repeater/Direct Scan On/Off Site Lock/Unlock Site Search Status Call Text Select Transmit Power Level Volume Set Zone Selection 77 62 81 82 75 60 41 37 33 71 64 34 49 45 38 57 64 47 68

$0 7$%&'()*+,-./012 73456789:;<=

6,7(/2&.('

/2&.81/. The above screen example may not be identical to the display symbol arrangement in your radio. The top two screen rows display menu and radio status information. 14 General Radio Operation Backlight If poor light conditions make the display or channel numbers (around the 16-Position Select knob) difficult to read, turn on the radios backlights by pressing the Light button. These lights will remain on for a preprogrammed time before they turn off automatically, or you can turn them off immediately by pressing the Light button again. Status Symbols The top two rows in the display contain symbols indicating the radios status. Table 1: Status Symbols Indication Page Symbol HL

2 2 Power Level. High Power H or Low Power L is activated. Call Received. Flashes when an Individual Call is received. View/Program Mode.

View a list (steady)

Program a list (flashing) 4 Received Signal Strength Indication

(RSSI). The received signal strength for the current site. Trunked only. The more stripes in the symbol, the stronger the received signal.

& Battery

Conventional = Flashes when the battery is low.

Smart = The number of bars (0-3) shown indicates the charge remaining in your battery. Flashes when battery level reaches 10% or less. 41 64 54 82 24 ASTRO Digital XTS 2500 Model III 15 General Radio Operation Symbol 3

) Table 1: Status Symbols Indication Talkaround.

On = Talking directly to another radio, not through a repeater. Conventional operation only.

Off = Talking through a repeater. Monitor (Carrier Squelch). The selected channel is being monitored. Conventional operation only. Scan. The radio is scanning a scan list. Emergency. The radio enters the Emergency State. Page 77 38 62 49 Menu Entry (Softkey) The bottom row of the display contains one to three menu entries

(also known as softkeys). The menu entries allow you to select from one of several menus to access the radios features. The menu entries are accessed using the Menu Select buttons. 16 General Radio Operation Menu Select Buttons The Menu Select buttons access the menu entries of features that have been activated by a qualified radio technician. Your radio may be programmed differently from the following example, but the display for selecting Scan on or off might look like this:

6&$1 softkey 21 2)) softkey Example: To turn scan on Press D. The display shows the selected state. 3 Menu Select Buttons 6&$121 21

2)) ASTRO Digital XTS 2500 Model III 17 General Radio Operation Menu Selection Features In most cases, press U to display the following feature selections. Feature Menu Selection Page Feature Menu Selection Page 3$*(

72 Repeater/

',5 64 68 71 34 49 45 57 65 69 Direct Scan On/

Off 6&$1 Site Lock/

Unlock 6,7(

Site Search Status Call Text Select Transmit Power Level Zone Selection 6&$1,1*

6,7(

676 352*

3:5

=21(

77 62 81 82 75 60 82 33 Call Alert Page Call Response 3+21(&$//

5(&(,9('

or 35,9$7(&$//

5(&(,9('

or 3$*(5(&(,9('

&+$1 Channel Selection Emergency (0(5*(1&<

Keypad Mute Number Select Phone 087(

180 3+21 Private Call &$//

18 General Radio Operation Home Button (h) The Home button will always return you to the home (default) display. In most cases, this is the current mode. Some radio features require saving information in memory. Pressing the Home button while using those features will cause information to be saved before going to the home display. Some features do not require you to press the Home button to go to the home display. This reduces the required number of button presses. W@P Button Reserved for future use. 4-Way Navigation Button (o) This button is used to scroll through the radios lists or items in the display. ASTRO Digital XTS 2500 Model III 19 General Radio Operation Keypad The 3 x 4 alphanumeric keypad provides an interface to your radios features. The keypad functions in a manner similar to a standard telephone keypad when entering numeric digits. When the keypad is used to edit a list, each key can generate different characters of the alphabet. Refer to the following table for a complete list of characters. Number of times the key is pressed 2

B E H K N Q U X

. 3

C F I L O R V Y

4

2 3 4 5 6 S 8 Z

5

a d g j m 7 t 9

, 6 b e h k n p u w

7 c f i l o q v x 8 9 r y s z Key 1 0 0 1 1 2 A 3 D 4 G 5 J 6 M 7 P 8 T 9 W

20 General Radio Operation LED Indicators This LED Color:

indicates:

RED (Non-flashing) Transmitting RED (Flashing)

Channel Busy or

Low Battery (lights while transmitting) GREEN Receiving Individual Call Alert Tones Your radio uses alert tones to inform you of radio conditions. Table 2: Alert Tones You hear:

Tone Name Heard :

Short, Low-Pitched Tone Invalid Key-Press Radio Self-Test Failed No ACK Received Reject Time-Out Timer Warning when the wrong key is pressed. when the radio fails the power-up self test. when the radio does not receive an acknowledgment. when an unauthorized request is made. four seconds before time out. ASTRO Digital XTS 2500 Model III 21 General Radio Operation Table 2: Alert Tones (Continued) You hear:

Tone Name Heard :

Time-Out Timer Timed Out after time out. Talk Prohibit/

PTT Inhibit Out-of-Range Invalid Mode Long, Low-Pitched Tone Individual Call Warning Tone A Group of Low-Pitched Tones (Busy Tone) Long, Medium-

Pitched Tone Busy Volume Set Emergency Exit when the PTT button is pressed, and transmissions are prevented. when the PTT button is pressed, but the radio is out of range of the system. when the radio is set to an unprogrammed channel. when the radio is in Individual Call without any activity for more than 6 seconds. when the system is busy. when volume changed on a quiet channel. upon exiting the emergency state. 22 General Radio Operation Table 2: Alert Tones (Continued) You hear:

Tone Name Heard :

Failsoft Automatic Call Back Talk Permit A Group of Medium-

Pitched Tones Console Acknowledge Received Individual Call Call Alert Sent Low-Battery Chirp Short, High-

Pitched Tone

(Chirp) Fast Ringing Ringing Enhanced Call Sent Phone Call Received when the system fails. when the voice channel is available from the previous request. upon pressing the PTT button, it verifies the system is accepting transmissions. when a status, emergency alarm, or reprogram request acknowledgment is received. when a Call Alert, or Private Conversation Call is received. when a Call Alert is received by the target radio. when the battery is below the preset threshold value. when the system is searching for the Private Conversation Call target radio. when waiting for the Private Conversation Call target radio to respond to the call. when a landline phone call is received. ASTRO Digital XTS 2500 Model III 23 General Radio Operation Standard Accessories Battery

W A R N I N G To avoid a possible explosion:

DO NOT replace the battery in any area labeled hazardous atmosphere.

DO NOT discard batteries in a fire. Charge the Battery The Motorola-approved battery shipped with your radio is uncharged. Prior to using a new battery, charge it for a minimum of 16 hours to ensure optimum capacity and performance. For a list of Motorola-authorized batteries available for use with your XTS 2500 radio, see Batteries on page 54. Note: When charging a battery attached to a radio, turn the radio off to ensure a full charge. Battery Charger To charge the battery, place the battery, with or without the radio, in a Motorola-approved charger. The chargers LED indicates the charging progress; see your chargers user guide. For a list of chargers, see Chargers on page 55. Battery Charge Status If programmed by a qualified technician, you can check your batterys charge status by holding down the preprogrammed Battery Gauge button. The charge status is shown by the color of the radios LED indicator. Battery Level LED Indicator High Sufficient Low Very low Green Yellow Flashing Red None 24 General Radio Operation Attach the Battery 1 With the radio off, fit the three extensions at the bottom of the battery into the bottom slots on the radio. 2 Press the top of the battery against the radio until it clicks into place. Remove the Battery 1 With the radio off, slide down the latches on the sides of the battery. 2 Pull the top of the battery away from the radio. ASTRO Digital XTS 2500 Model III 25 General Radio Operation Smart Battery Condition This feature lets you view the condition of your Smart Battery. Use the Menu 1 Press U to find %$77.

%$77 2 Press D, E, or F directly below %$77. Note:

If a Smart Battery is not powering your radio 3 Press h to exit.

&$3$&,7<

,1,7

(67&+*6

60$57%$77

'$7$127

$9$,/$%/(

Use the Preprogrammed Smart Battery Button (Smart Battery Only) 1 Press the Smart Battery

&$3$&,7<

button. Note:

If a Smart Battery is not powering your radio 2 Press h to exit. 26

,1,7

(67&+*6

60$57%$77

'$7$127

$9$,/$%/(

General Radio Operation Antenna Your radios operating frequency is 806 to 870 MHz. For information regarding other available antennas, see page 91. Attach the Antenna With the radio off, turn the antenna clockwise to attach it. Remove the Antenna With the radio off, turn the antenna counter-clockwise to remove it. ASTRO Digital XTS 2500 Model III 27 General Radio Operation Belt Clip Attach the Belt Clip 1 Align the grooves of the belt clip with those of the battery. 2 Press the belt clip downward until you clear a click. Remove the Belt Clip 1 Use a flat-bladed object to press the belt clip tab away from the battery. 2 Slide the belt clip upward to remove it. 28 General Radio Operation Universal Connector Cover The universal connector cover is located on the antenna side of the radio. It is used to connect certain accessories to the radio. To prevent damage to the connector, shield it with the connector cover when not in use. Remove the Connector Cover 1 Insert a flat-blade screwdriver into the area between the bottom of the cover and the slot below the connector. 2 Hold the top of the cover with your thumb while you pry the bottom of the cover away from the radio with the screwdriver. Attach the Connector Cover 1 Insert the hooked end of the cover into the top of the connector. Press downward on the covers top to seat it into the slot. 2 Press the covers lower tab below the connector until it snaps in place. Top Hooked End Top Slot Tab Bottom Hooked End Bottom Slot ASTRO Digital XTS 2500 Model III 29 General Radio Operation Remote Speaker Microphone Adapter The Remote Speaker Microphone (RSM) adapter is located on the back of the radio, just above the battery. It must be used to connect the RSM accessories (see page 53) to the radio. Remove the Adapter Lift the larger side (below the antenna port) of the adapter away from the radio using your finger. If you cannot easily remove the adapter with your finger, use a small, flat blade screwdriver to pry the larger end side of the adapter away from the radio. Attach the Adapter 1 With the Motorola side of the adapter facing out, snap the smaller end of the adapter into place in the shroud indent, below the On/Off Volume Control Knob. 30 General Radio Operation 2 Snap the larger end of the adapter into place in the shroud indent, below the antenna port. ASTRO Digital XTS 2500 Model III 31 6HOI7HVW

(5525;;<<

General Radio Operation Radio On and Off Turn the Radio On 1 Turn the On/Off/Volume Control knob clockwise. If the power-up test is successful, you will see 6HOI7HVW

If the power-up test is unsuccessful, you will see

(5525;;<<. (;;<< is an alphanumeric code.) Turn off the radio, check the battery, and turn the radio on again. If the radio continues to fail the power-up test, record the

(5525;;<< code and contact a qualified service technician. Turn the Radio Off Turn the On/Off/Volume Control knob counterclockwise until it clicks. 32

General Radio Operation Zones and Channels A zone is a grouping of channels. A channel is a group of radio characteristics, such as transmit/receive frequency pairs. Before you use your radio to receive or send messages, you should select the zone and channel. Select a Zone Use the Menu 1 Press U to find =21(. 2 Press D, E, or F directly below =21(. The current zone (in this case, 32/) flashes and the channel name (',631:), does not flash. 3 Press U to find the zone you want. For example, ),5(. 4 Press h to confirm the displayed zone and channel. OR Press the PTT button to transmit on the displayed zone/channel.)

=21(

32/',631:

),5(

',631:

),5(

',631:

ASTRO Digital XTS 2500 Model III 33 General Radio Operation Use the Preprogrammed Zone Switch 1 If a control on your radio has been preprogrammed as the Zone Switch, move the Zone Switch to the position for the zone you want.

),5(

',631:

Note:

If the zone you selected is unprogrammed, repeat step 1. 2 Press h to confirm the displayed zone and channel. 81352*5$00('

Select a Channel Consult an authorized service technician for the right choice between the following methods. Method 1: Use the Preprogrammed Channel Selector After the zone you want is displayed, turn the preprogrammed Channel Selector switch to the desired channel. 34 General Radio Operation

&+$1 32/',631:

81352*5$00('

Method 2: Use the Menu 1 Press U to find &+$1. 2 Press D, E, or F directly below &+$1. The display shows the current channel name (in this case, ',631:) flashing and the zone (32/), not flashing. 3 Press U to find the channel name you want. OR Use the keypad to enter the channel number. If the channel you selected is unprogrammed, repeat step 3. 4 Press h to confirm the displayed zone and channel. OR 32/',636(

press the PTT button to transmit on the displayed zone/channel. ASTRO Digital XTS 2500 Model III 35 General Radio Operation Receive / Transmit Without Using the Volume Set and Monitor Buttons 1 Turn the radio on and select the desired zone and channel. 2 Listen for a transmission. 3 Adjust the Volume Control knob if necessary. 4 Release the Volume Set button. 5 Press and hold the PTT button to transmit. The LED lights RED while transmitting. 6 Release the PTT button to receive (listen). 36 General Radio Operation Use Preprogrammed Volume Set Button 1 Turn the radio on and select the desired zone and channel. See Turn the Radio On, page 32 and Zones and Channels, page 33. 2 Press and hold the Volume Set button to hear the volume set tone. 3 Release the Volume Set button. 4 Adjust the Volume Control Knob if necessary. 5 Press and hold the PTT button to transmit. LED lights RED while transmitting. 6 Release PTT button to receive (listen). ASTRO Digital XTS 2500 Model III 37 General Radio Operation Use the Preprogrammed Monitor Button 1 Turn the radio on and select the desired zone and channel. 2 Press the Monitor button and listen for activity. (See the following Conventional Mode Operation.) 3 Adjust the Volume Control Knob if necessary. C 4 Press and hold the PTT button to transmit. The LED lights RED while transmitting. 5 Release the PTT button to receive (listen). 38 General Radio Operation Conventional Mode Operation Your radio may be programmed to receive Private-Line (PL) calls. C 1 Momentarily press the Monitor button to listen for activity. The Carrier Squelch indicator is displayed. 2 Press and hold the Monitor button to set continuous monitor operation. (The duration of the button press is programmable.) 3 Press the Monitor button again, or the PTT button, to return to the original squelch setting. Note:

If you try to transmit on a receive-only channel, you will hear an invalid tone until you release the PTT button. ASTRO Digital XTS 2500 Model III 39 General Radio Operation Notes 40 Common Radio Features Selectable Power Level This feature lets you select the power level at which your radio will transmit. The radio will always turn on to the preprogrammed default setting. Select LOW for a shorter transmitting distance and to conserve power. Select HIGH for a longer transmitting distance. 3:5 L or H

/2:

The new transmit power level is saved.

The radio returns to the Home display. Use the Menu 1 Press U to find 3:5. 2 Press D, E, or F directly below 3:5. The display shows the current power level (L or H) along with /2: and +,*+. 3 Press D, E, or F directly below the desired power level (/2: or +,*+). Note: To exit at anytime, press h or the PTT button. Note: The default setting returns when you turn the radio off and on. ASTRO Digital XTS 2500 Model III 41 Common Radio Features Use the Preprogrammed Transmit Power Level Switch 1 Press U to find 3:5. 3:5 2 Press D, E, or F directly below 3:5. The current power level is displayed along with /2: and

+,*+. 3 Press the preprogrammed Transmit Power Level switch to select /2:. Press it again to select +,*+. The new transmit power level is saved. Radio returns to home display. Note: The default setting returns when you turn the radio off and on. 42 Common Radio Features Radio Lock This feature provides stronger radio security. If this feature is enabled by a qualified technician, you will you will see 5$',2/2&. when you turn the radio on. Unlock Your Radio 1 Enter your numeric password of up to 8 characters. To hide your password, an asterisk appears in place of each digit. (Use V to backspace if you make a mistake.) 2 Press the preprogrammed Select button after you enter your password. 3 Press the preprogrammed side button to verify the password. Radio unlocks if password is correct. Note:

'($'/2&. is displayed after three incorrect password attempts. Turn the radio off and on, and begin again at step 1.

'($'/2&. ASTRO Digital XTS 2500 Model III 43 Common Radio Features Change Your Password 1 Press U to find 36:'. 2 Press D, E, or F directly below 36:'. 3 Enter the old password. 4 Press D, E, or F directly below 6(/. 5 Press the side button. 6 Enter new password. 7 Press D, E, or F directly below 6(/. 8 Re-enter password. 9 Press D, E, or F directly below 6(/. Repeat steps 6 thru 9. Note: You cannot access this feature again after three failed attempts until you turn the radio off and on. 36:'

2/'3$66:25'

6(/

6(/

1(:3$66:25'

6(/

6(/

&21),50 6(/

44 Common Radio Features Mute or Unmute Keypad Tones You can turn the keypad tones off and on. Use the Menu 1 Press U to find 087(. 087(

2 Press D, E, or F directly below 087(. The current state is shown. 3 Press D, E, or F directly below Note: Press the h or the PTT button to exit without saving changes. 721(62)) or 721(621 21 2)) or Using the Preprogrammed Side Button Press the preprogrammed side button to turn the tones off or on. Note: Press the h or the PTT button to exit without saving changes. ASTRO Digital XTS 2500 Model III 45 Common Radio Features Conventional Squelch Options Analog Squelch Tone Private Line (PL), Digital Private-Line (DPL), network ID, and carrier squelch can be available (programmed) per channel. Network ID is available only on ASTRO digital channels. When in... this condition occurs:

Carrier squelch (C) You hear all traffic on a channel. PL, DPL, or network ID The radio responds only to your messages. Digital Squelch One or more of the following options may be programmed in your radio. Consult your service technician for more information. This option... will allow you to hear:

Digital Carrier-

Operated Squelch

(COS) Normal Squelch Selective Switch any digital traffic. any digital traffic having the correct Network access code. any digital traffic having the correct Network access code and correct talkgroup. 46 Common Radio Features PL Defeat With this feature, you can override any coded squelch (DPL, PL, or network ID) that might be programmed to a channel. 1 Place the preprogrammed PL Defeat switch in the PL Defeat position. You can now hear any activity on the channel. The radio is muted if no activity is present. When this feature is active, the Carrier Squelch status indicator

(C) will be displayed. ASTRO Digital XTS 2500 Model III 47 Common Radio Features Time-out Timer The time-out timer turns off your radios transmitter. The timer is set for 60 seconds at the factory, but it can be programmed from 0 to 7.75 minutes (465 seconds) by a qualified radio technician. 1 Hold down the PTT longer than the programmed time. You will hear a short, low-

pitched warning tone, the transmission is cut-off, and the LED will go out until you release the PTT. 2 Release the PTT button.

Short warning tone

Transmission is cut-off

LED goes out

LED relights

Timer resets 3 Press the PTT to re-transmit.

Timer restarts Time-out timer restarts. 48 Common Radio Features Emergency If the top (orange) button is programmed to send an emergency signal, then this signal overrides any other communications over the selected channel. Your radio may be programmed for

Emergency Alarm

Emergency Alarm with Emergency Call

Silent Emergency Alarm, or

Emergency Call. ASTRO Digital XTS 2500 Model III 49 Common Radio Features Send an Emergency Alarm An Emergency Alarm will send a data transmission to the dispatcher, identifying the radio sending the emergency 1 With your radio turned on,

(0(5*(1&<

RED LED

Short Tone press the Emergency button. The current zone/

channel is displayed alternately with

(0(5*(1&<, the LED lights RED, and a short, medium-

pitched tone sounds. When you receive the dispatchers acknowledgment, four beeps sound and the alarm ends. If no acknowledgment is received, the radio exits after the alarm end. If you press the PTT button while in Emergency Alarm, the alarm is cancelled without an exit tone, and you can begin transmitting voice calls. While in Emergency Alarm with Emergency Call, the radio enters the Emergency Call state after it receives the dispatchers acknowledgment, or if you press the PTT button. 50 Common Radio Features 2 Exit the Emergency state by pressing the Emergency button again for about one second (the time may be changed by a qualified technician). A medium-

pitched tone sounds until you release the button. The radio returns to normal operation. Send a Silent Emergency Alarm 1 Press the Emergency button if your radio is programmed for this use. LED does not light and no tones sound. 2 Press the PTT button to enable the audio and exit Silent Emergency Alarm. The silent alarm is cancelled without an exit tone, and you can begin transmitting voice calls. Note: While in Silent Emergency Alarm with Emergency Call, press the PTT button to enter Emergency Call operation. Exit the Emergency State by pressing the Emergency button again for about one second (the time may be changed by a qualified technician). A medium-pitched tone sounds until you release the button. The radio returns to normal operation. Send an Emergency Call An Emergency Call will send a type of dispatch giving your radio priority access to channels. 1 Press the Emergency button if your radio is programmed for this use. 2 Press and hold the PTT button and announce the emergency into the microphone to send the Emergency call. 3 Release the PTT button to end the call. ASTRO Digital XTS 2500 Model III 51 Common Radio Features 4 Exit the Emergency State by pressing the Emergency button again for about one second (the time may be changed by a qualified technician). A medium-pitched tone sounds until you release the button. The radio returns to normal operation. The radio operates in the normal dispatch manner while in Emergency Call, except, if enabled, it will return to one of the following:

Using this operation:

means you will talk... 1. Tactical/Non-Revert 2. Non-Tactical/Revert on the channel you selected before you entered the emergency state. on a preprogrammed emergency channel. The emergency alarm is sent to this same channel. 52 Common Radio Features Note:

For ALL Emergency signals: You can change channels while in Emergency operation if the new channel is also programmed for Emergency. The emergency alarm or call continues on the new channel.

If the new channel is NOT programmed for Emergency, an invalid tone sounds until you exit the Emergency state or change to a channel programmed for emergency. Emergency Keep-Alive If the radio is in the Emergency state, with Emergency Keep-Alive enabled, you cannot turn off the radio by using the On/Off Control knob. With Keep-Alive, the radio will only exit the Emergency state using one of the ways mentioned in the previous sections (Emergency Alarm, Silent Emergency Alarm, or Emergency Call). ASTRO Digital XTS 2500 Model III 53 Common Radio Features Lists You can use lists to store frequently used numbers and associate them with names. There are four list types:

Call

Page

Phone

Scan View a List 1 Press U arrow to find 9,(:. 9,(:

2 Press D, E, or F directly below 9,(:. 3 Press V or U to see the names of the available lists. 4 Press D, E, or F directly below the desired list to view it. The first list member is displayed. p indicates the view mode. 5 Press U or V to view other list members. 6 Press h to exit. 54 Common Radio Features

(037</,67 Scan List Empty If the scan list has no members,

(037</,67 is displayed.

(037</,67 can be changed by turning scan off, or a qualified technician adds members to the scan list. Edit a Call, Page, or Phone List Number Use the Menu 1 Press U to find 352*. 352*

2 Press D, E, or F directly below 352*. The changeable lists are displayed. 3 Press D, E, or F directly below the list you wish to change. First list member is displayed. Flashing p indicates programming mode. 4 Press U or V to view other list members. 5 Stop on a list member to display name and ID number. 3$*(

3+21

),5(&+,() p

180 6(&85,7<

p

180 1$0(

1$0(

ASTRO Digital XTS 2500 Model III 55 6(&85,7<

p

180 6(&85,7<

p

_ 6$9(

1$0(

Common Radio Features 6 Press D, E, or F directly below 180. 7 Blinking cursor shows location of number to be added. Press a keypad button to add a digit. Press V to erase digits. If you erase the entire number and press U or V, you exit the edit mode without saving your changes. 8 Press D, E, or F directly below 6$9( to save your change. Return to step 4 to make more changes. OR Press h to cancel a change and return to home display. 56 Common Radio Features Use the Preprogrammed Number Select Button 1 Press U to find 352*. 352*

2 Press D, E, or F directly below 352*. The changeable lists are displayed. 3 Press D, E, or F directly below the list you wish to change. First list member is displayed. Flashing p indicates programming mode. 4 Use keypad to enter a list member number of up to 12 characters. 5 Stop on a list member to display name and ID number. 6 Press the Number Select preprogrammed button to enter programming number-edit mode. 7 Blinking cursor shows location of number to be added. Press a keypad button to add a digit. Press V to erase digits. (If you erase the entire number and press U or V, you exit the edit mode without saving your changes.)

),5(&+,() p

*8$5'

p

_ 6$9(

ASTRO Digital XTS 2500 Model III 57 Common Radio Features 8 Press D, E, or F directly below 6$9( to save your change. Return to step 4 to make more changes. OR Press h to cancel a change and return to home display. 9 Press Number Select button again to make more changes. 58 Common Radio Features Edit a Call, Page, or Phone List Name Use the Menu 1 Press U to find 352*. 352*

2 Press D, E, or F directly below 352*. The changeable lists are displayed. 3 Press D, E, or F directly below the list you wish to change. First list member is displayed. Flashing p indicates programming mode. 4 Press U or V to scroll to view other list members. 5 Stop on a list member to display name and ID number. 6 Press D, E, or F directly below 1$0(. 3$*(

3+21

),5(&+,() p

180 6(&85,7<

p

180 6(&85,7<B p

6$9(

1$0(

1$0(

ASTRO Digital XTS 2500 Model III 59

*8$5'B

p

6$9(

Common Radio Features 7 Blinking cursor shows location of character to be added. Press a keypad button to add a character. See Keypad on page 20. Press V to erase the last digits. (If you erase the entire name and press W, you exit the edit mode without saving your changes.) Press h to cancel a change and return to home display. 8 Press D, E, or F directly below 6$9( to save your change. Return to step 4 to make more changes. OR Press h to cancel a change and return to home display. Use the Preprogrammed Text Select Button 1 Press U to find 352*. 352*

2 Press D, E, or F directly below 352*. The changeable lists are displayed. 60 Common Radio Features 3 Press D, E, or F directly below the list you wish to change. First list member is displayed. Flashing status p indicates programming mode. 4 Press U or V to view other list members. 5 Stop on a list member to display name and ID number. 6 Press the Text Select preprogrammed button to enter programmingtext-

edit mode. 7 Blinking cursor shows location of character to be added. Press a keypad button to add a character. See Keypad on page 20. Press U or V twice to move two positions. Press V to erase characters. If you erase the entire line and press U or V, you exit the edit mode without saving your changes. Press h to cancel a change and return to home display. 8 Press Text Select button again to make more changes. ASTRO Digital XTS 2500 Model III 61 Common Radio Features Scan The scan feature allows you to monitor traffic on different channels by scanning a preprogrammed list of channels. There is one list per radio. The list must be preprogrammed by a qualified technician. There are two types of available scan lists:

Conventional includes only conventional channels. A maximum of 10 different channels is possible. Talkgroup Scan includes conventional and trunked channels on one trunking system. A maximum of ten different channels is possible. Priority operation is not available in this type of list.

You can view the scan list assigned to the currently selected channel the same way you would view other lists. See Viewing a List on page 54. Turn Scan On and Off Using the Menu 1 Press U to find 6&$1. 2 Press D, E, or F directly below 6&$1. The current scan state is displayed. 3 Press D, E, or F directly below 21 or 2)). When scan is on, the scan status symbol (T) is displayed. 21 21 6&$1 6&$12)) 6&$1 2)) T 2)) 62

Common Radio Features OR To exit the display menu without changing the scan state, press h or PTT. Use the Preprogrammed Scan On/Off Switch 1 Place the Scan On/Off switch in the Scan On or Scan Off position. The current scan state is displayed. When scan is on, the scan status symbol (T) is displayed. 6&$121 21 T 2)) Note: To exit the display menu without changing the scan state, press h or PTT. Note: When an ID-based call is answered, the alias appears in the display. ASTRO Digital XTS 2500 Model III 63 Common Radio Features Individual Calls Telephone Calls Use your radio to make and receive standard phone calls. A landline phone can be used to call a radio, or a radio can be used to call a landline phone. Answer a Phone Call Use the Preprogrammed Call Response Button 1 When a phone call is received, you hear a telephone-type ringing, the LED flashes GREEN, the call-received symbol (m) flashes, and 3+21(&$// is displayed. 3+21(&$//

m

Telephone ringing

Flashing GREEN LED 2 Press the Call Response button within 20 seconds after the call indicators begin. 3 Press and hold the PTT button to talk; release it to listen. 4 Press h to hang up. 64 Common Radio Features 3+21

Make a Phone Call Use the Menu 1 Press U to find 3+21. 2 Press D, E, or F directly below 3+21. The last transmitted phone number is displayed. 3 Press U or V to scroll to the phone number you want in the list. 4 Press the PTT button to start the phone call to the displayed number. OR Press the preprogrammed Quick Access button to start the phone call to the displayed number. 5 Hold the PTT button to talk, release it to listen. ASTRO Digital XTS 2500 Model III 65 3+21

Common Radio Features Use the Keypad 1 Press U. to find 3+21. 2 Press D, E, or F directly below 3+21. The last transmitted phone number is displayed. 3 Enter the phone number you want using the keypad. 4 Press the PTT button to start the phone call to the displayed number. OR Or press the preprogrammed Quick Access button to start the phone call to the displayed number. 5 Hold the PTT button to talk, release it to listen. 66 Common Radio Features Phone Call Display and Alert Prompts

When you press the PTT button and the phone system is not available, a long tone sounds.

When a channel is not available, a busy tone sounds. The radio will automatically connect when a channel opens.

When the phone system is busy, a long tone sounds. Exit the phone mode and try your call later.

The system does not acknowledge your call. If 123+21( or 12$&.12:/'*

is displayed, or after you finish your call, press h or the PTT button, to hang up. Radio returns to the home display. 123+21(

3+21(%86<

3+21(%86<

12$&.12:/'*

Notes: You might need to dial an extension number after you reach the number you called.

A high-pitched tone, generated when you release the PTT button, indicates to the landline party that he or she can begin talking.

You have the option of sending additional digits (overdial), such as credit card or PIN numbers, to the phone system. If the radio is programmed for live overdial, every digit entered after the call is connected is sent to the phone system. If the radio is programmed for buffered overdial, the digits pressed are entered into memory and then sent when the PTT button is pressed. Press the PTT to send either digits or voice, but not both at the same time. ASTRO Digital XTS 2500 Model III 67

Common Radio Features Enhanced Private-Conversation Calls (Trunked Channels Only) These one-to-one calls between two radios are not heard by others in the current talkgroup. The calling radio automatically verifies the receiving radio is active on the system and can display the callers ID. Answer a Private Call Use the Preprogrammed Call Response Button. m

&$//5(&(,9'

Two tones

Flashing GREEN LED 1 When a private call is received, you hear two alert tones, the LED flashes GREEN, the call-received symbol (m) flashes, and

&$//5(&(,9' is displayed. 2 Press the Call Response button within 20 seconds. If the callers name is in the call list, it will be displayed. OR If the name is not in the call list, the callers ID number is displayed. 3 Press and hold the PTT button to talk; release it to listen. 4 Press h or the Call Response button to hang up. 68 Make a Private Call Use the Menu 1 Press U. to find &$//. 2 Press D, E, or F directly below &$//. The last private call sent or received is displayed. 3 Press U or V to scroll to the ID number you want in the list. OR Type the ID number using the keypad. 4 Press the PTT button to start the Private Call to the displayed number. OR 5 Press the preprogrammed Quick Access button to start the phone call to the displayed number. The called ID is momentarily displayed, followed by 3/($6(:$,7. The called ID is displayed once connected. If the system does not acknowledge the call, 12

$&.12:/'* is displayed. If the target radio does not respond before the time out, 12

$16:(5 is displayed. Common Radio Features

12$&.12:/'*

12$16:(5 ASTRO Digital XTS 2500 Model III 69

Common Radio Features Use the Keypad 1 Press U to.find &$//. 2 Press D, E, or F directly below &$//. The last private call sent or received is displayed. 3 Use the keypad to enter the ID number you want to call. 4 Press the PTT button to start the Private Call to the displayed number. Press the preprogrammed Quick Access button to start the phone call to the displayed number. The called ID is momentarily displayed, followed by 3/($6(:$,7. The called ID is displayed once connected. If the system does not acknowledge the call, 12

$&.12:/'* is displayed. If the target radio does not respond before the time out, 12

$16:(5 is displayed. 12$&.12:/'*

12$16:(5 OR 5 70 Common Radio Features Call Alert Paging

(Trunked Channels Only) Call Alert allows your radio to work like a pager. Even if other users are away from their radios, or if they are unable to hear their radios, you can still send them a Call Alert page. With Call Alert paging, you can also verify if a radio is active on the system. m 3$*(5(&(,9'

Two tones

Flashing GREEN LED Answer a Call Alert Page 1 When a Call Alert Page is received, you hear two alert tones, the LED flashes GREEN, the call-received symbol (m) flashes, and 3$*(5(&(,9(' is displayed. 2 Press the Top Side button to stop the Alert Tone. 3 If the call is acknowledged, press and hold the PTT button to talk, release it to listen. ASTRO Digital XTS 2500 Model III 71 3$*(

12$&.12:/'*

Common Radio Features Make a Call Alert Use the Menu 1 Press U to find 3$*(. 2 Press D, E, or F directly below 3$*(. The page sent or received is displayed. 3 Press U or V to scroll to the ID number you want in the list. 4 Press the PTT button to start the Call Alert Page to the displayed number. OR Press the preprogrammed Quick Access button to start the page to the displayed number. 3/($6(:$,7 is displayed. The home display appears once you are connected. If the system does not acknowledge the call, 12

$&.12:/'* is displayed. 72 Common Radio Features 3$*(

12$&.12:/'*

Use the Keypad 1 Press U to find 3$*(. 2 Press D, E, or F directly below 3$*(. The last page sent or received is displayed. 3 Press U or V to scroll to the ID number you want in the list. 4 Enter the ID number you want using the keypad. OR Press the preprogrammed Quick Access button to start the page to the displayed number. 3/($6(:$,7 is displayed. The home display appears once you are connected. If the system does not acknowledge the call, 12

$&.12:/'* is displayed. ASTRO Digital XTS 2500 Model III 73 Common Radio Features Conventional Talkgroup Calls (Conventional Operation Only) Talkgroup Call lets you define a group of conventional system users so that they can share the use of a conventional channel. Select Talkgroup 1 Press U to find 7*53. 7*53 2 Press D, E, or F directly below 7*53. The last user-selected-and-

stored talkgroup, and its available softkeys, are displayed. 3 Press U or V to scroll through the status list, or use the keypad to enter the number of the desired index. 4 Press D, E, or F directly below 36(7 (to select the preset or programmed talkgroup), or below 6(/ (to save the talkgroup and return to the home display). To exit, press h or the PTT button, or turn the 16-

Position Select knob. 5 74 7*53

36(7 6(/

Common Radio Features Status Calls (Trunked Radios Only) You can send data calls to the dispatcher about a predefined status. Each status can have up to a 12-character alias. A maximum of eight aliases is possible. Send a Status Call Use the Menu 1 Press U to find 676. 676 2 Press D, E, or F directly below 676. The last acknowledged status call or the first status in the list is displayed. 3 Press U or V to scroll through the status list OR Use the keypad to enter a number corresponding to the location in the status list. 4 Press the PTT button to send the status. When the dispatcher acknowledges, four beeps sound and $&.5(&(,9(' is displayed. If no acknowledgment is received, you will see 12

$&.12:/'*. 5 Press h to go to the home display.

$&.5(&(,9('

12$&.12:/'*

ASTRO Digital XTS 2500 Model III 75 Common Radio Features Note: No traffic is heard on trunked channels while Status Calls is selected. If the radio detects no Status Call activity for six seconds, an alert tone sounds until the h or PTT button is pressed. Send a Status Call Use the Preprogrammed Status Button 1 Press the preprogrammed Status Button. The last acknowledged status call or the first status in the list is displayed. 2 Press U or V to scroll through the status list. OR Use the keypad to enter a number corresponding to the location in the status list. 3 Press the PTT button to send the status. When the dispatcher acknowledges, four beeps sound and $&.5(&(,9(' is displayed. If no acknowledgment is received, you will see 12

$&.12:/'*. 4 Press h to go to the home display. 76

$&.5(&(,9('

12$&.12:/'*

Common Radio Features Note: No traffic is heard on trunked channels while Status Calls is selected. If the radio detects no Status Call activity for six seconds, an alert tone sounds until the h or PTT button is pressed. Repeater or Direct Operation Also known as TALKAROUND operation, DIRECT lets you bypass the repeater and connect directly to another radio. The transmit and receive frequencies are the same. REPEATER operation increases the radios range by connecting with other radios through a repeater. Transmit and receive frequencies are different. Select Repeater or Direct Operation Use the Menu 1 Press U to find ',5. 2 Press D, E, or F directly below ',5. The current operation is momentarily displayed. For Direct mode:

For Repeater mode:

3 Press D, E, or F directly below ',5 or 5375. 4 Press h to exit display menu without changing the current operation. r

',5

',5 5375 ASTRO Digital XTS 2500 Model III 77 Common Radio Features Use the Preprogrammed Repeater/Direct Switch 1 Place the Repeater/Direct

',5 r

',5 5375 Switch in Repeater or Direct position. 2 Press D, E, or F directly below ',5. The current operation is momentarily displayed. For Direct mode:

For Repeater mode:

3 Press D, E, or F directly below ',5 or 5375. 4 Press h to exit display menu without changing the current operation. 78 Special Radio Features PTT ID Receive This feature allows you to see the radio ID number of the radio you are currently receiving. This ID can be a maximum of eight characters and can be viewed by both the receiving radio and the dispatcher. Transmit Your radios ID number is automatically sent every time the PTT button is pressed. This is a per-channel feature. For digital voice transmissions, your radios ID is sent continuously during the voice message. View Your Radios ID Number Use the Menu 1 Press U or V to find &$// or 3$*(. 2 Press D, E, or F directly below &$// or 3$*(. 3 Press V.

or 3$*(

<RXUUDGLRV,'

Your radios ID Use the Preprogrammed Call or Page Button 1 Press the Call or Page button. 2 Press V.

<RXUUDGLRV,'

Your radios ID ASTRO Digital XTS 2500 Model III 79 Special Radio Features Trunking System Controls Failsoft The failsoft system ensures continuous radio communications during a trunked system failure. If a trunking system fails completely, the radio goes into failsoft operation and automatically switches to its failsoft channel. During failsoft operation:

Your radio transmits and receives in conventional operation on a predetermined frequency. You hear a medium-pitched tone every 10 seconds.

)$,/62)7 Your radios ID When the trunking system returns to normal operation, your radio automatically leaves failsoft operation and returns to trunked operation. Out-of-Range If you go out of the range of the system, and can no longer lock onto a control channel:

The display shows 2872)

5$1*( and the currently selected zone/channel combination, and/

or you hear a low-pitched tone. 2872)5$1*(

Your radios ID

Low-pitched tone Your radio remains in this out-of-range condition until:

It locks onto a control channel, It locks onto a failsoft channel, or It is turned off. 80

Special Radio Features Site Lock This feature allows your radio to lock onto a specific site and not roam among wide-area talkgroup sites. This feature should be used with caution, since it inhibits roaming to another site in a wide-area system. Lock or Unlock a Site Use the Menu 1 Press U or V to find 6,7(. 6,7(

2 Press D, E, or F directly below 6,7(. The current lock state is displayed.

/2&. or 81/. 3 Press D, E, or F directly

The new site-lock state is below /2&. or 81/.. saved.

Your radio returns to the home display. Use the Preprogrammed Site Lock/Unlock Button 1 Press the Site Lock/Unlock button. The current lock state is momentarily displayed. 2 Press and hold the Site Lock/

Unlock button until you see the desired lock state.

/2&. or 81/. ASTRO Digital XTS 2500 Model III 81 Special Radio Features Site Trunking If the zone dispatcher loses communication with any site, that site reverts to what is known as site trunking. The display shows 6,7(

7581.1* and the currently selected zone/channel combination. When this occurs, you can communicate only with other radios within your trunking site. s 6,7(

6&$11,1*6,7(

Site View and Change View the Current Site Momentarily press the preprogrammed Site Search button. The display shows either the number of the current site and its corresponding Received Signal Strength Indicator (RSSI) symbol

(s) If the radio is scanning for a new site, the display momentarily shows 6&$1,1*

6,7(. OR Change the Current Site Press and hold down the preprogrammed Site Search button to manually force the change to a new site. 82 Special Radio Features 6&$11,1*6,7(

You hear a tone, and the display shows 6&$11,1*

6,7( while the radio scans for a new site. The radio returns to the home display when it finds a new site. ASTRO Digital XTS 2500 Model III 83 Special Radio Features Real Time Clock Using this special feature, you may program the time and date as you might with other electronic devices. The clock display is enabled by a qualified radio technician.

The default time setting is a 12-hour clock.

+5$0 If a 24-hour clock is selected, AM/PM selection is not available.

The default setting for the domestic date shows 0'<. 0'<

Program Time and Date 1 Press U to find &/&.. 2 Press D, E, or F directly below &/&.. The current setting is displayed. 3 Press D, E, or F directly below (',7The first item flashes.

+5$0 0'<

(',7

+5$0 0'<

6$9(

4 Press P or Q to change the selected item.

+5

0'<

6$9(

84

Special Radio Features Note: Press h at any time to return to the home display without saving your changes. OR Press M one or more times to move to an item you wish to change.

+5$0 0'<

6$9(

5 Press P or Q to change the selected item.

+5$0 0'<

6$9(

+5$0 0'<

6$9(

+5$0 0'<

6$9(

6 Press M one or more times to move to an in the date field. 7 Press P or Q to change the selected item. 8 When you have made all your changes, press D, E, or F directly below 6$9( to save your changes and return to the Home display. Note:

If a call arrives while the radio is in the clock-setting menu, the radio exits clock setting, your changes are lost, and the call information is displayed. ASTRO Digital XTS 2500 Model III 85 Special Radio Features Notes 86 Helpful Tips Radio Care Cleaning To clean the external surfaces of your radio:

1 Combine one teaspoon of mild dishwashing detergent to one gallon of water (0.5% solution). 2 Apply the solution sparingly with a stiff, non-metallic, short-

bristled brush, making sure excess detergent does not get entrapped near the connectors, controls or crevices. Dry the radio thoroughly with a soft, lint-free cloth. 3 Clean battery contacts with a lint-free cloth to remove dirt or grease.

Do not use solvents to clean your radio. Spirits may permanently damage the radio housing. C a u t i o n Do not submerge the radio in the detergent solution. Handling

Do not pound, drop, or throw the radio unnecessarily. Never carry the radio by the antenna.

Avoid subjecting the radio to an excess of liquids.

Avoid subjecting the radio to corrosives, solvents or spirits.

Do not disassemble the radio.

Keep the accessory-connector cover in place until ready to use the connector. Replace the cover immediately once the accessory has been disconnected. ASTRO Digital XTS 2500 Model III 87 Helpful Tips Service Proper repair and maintenance procedures will assure efficient operation and long life for this product. A Motorola maintenance agreement will provide expert service to keep this and all other communication equipment in perfect operating condition. A nationwide service organization is provided by Motorola to support maintenance services. Through its maintenance and installation program, Motorola makes available the finest service to those desiring reliable, continuous communications on a contract basis. For a contract service agreement, please contact your nearest Motorola service or sales representative, or an authorized Motorola dealer. Express Service Plus (ESP) is an optional extended service coverage plan, which provides for the repair of this product for a period of three years from the date of shipment from the factory, or the date of delivery if purchased from an authorized Motorola two-way radio dealer. For more information about ESP, contact the Motorola Radio Support Center at 3761 South Central Avenue, Rockford, IL 61102

(800) 227-6772 / (847)725-4200. 88 Helpful Tips Battery Battery Life Battery life is determined by several factors. Among the more critical are the regular overcharge of batteries and the average depth of discharge with each cycle. Typically, the greater the overcharge and the deeper the average discharge, the fewer cycles a battery will last. For example, a battery which is overcharged and discharges 100%

several times a day, will last fewer cycles than a battery that receives less of an overcharge and is discharged to 50% per day. Further, a battery which receives minimal overcharging and averages only 25%

discharge, will last even longer. Charging the Battery Motorola batteries are designed specifically to be used with a Motorola charger and vice-versa. Charging in non-Motorola equipment may lead to battery damage and void the battery warranty. Motorola-authorized battery chargers may not charge batteries other than the ones listed on page 55. The battery should be at about 77F (25C) (room temperature), whenever possible. Charging a cold battery (below 50 F [10C]) may result in leakage of electrolyte and ultimately in failure of the battery. Charging a hot battery (above 95F [35C]) results in reduced discharge capacity, affecting the performance of the radio. Motorola rapid-rate battery chargers contain a temperature-sensing circuit to ensure that batteries are charged within the temperature limits stated above. Battery Charge Status Your radio can indicate your batterys charge status by the following:

LED and Sounds you see the LED flash red when the PTT Button is pressed indicating low battery you hear a low-battery chirp (short, high-pitched tone) ASTRO Digital XTS 2500 Model III 89

Helpful Tips Battery Recycling and Disposal Nickel-cadmium (NiCd) rechargeable batteries can be recycled. However, recycling facilities may not be available in all areas. Under various U.S. state laws and the laws of several other countries, NiCd batteries must be recycled and cannot be disposed of in landfills or incinerators. Contact your local waste management agency for specific requirements and information in your area. Motorola fully endorses and encourages the recycling of NiCd batteries. In the U.S. and Canada, Motorola participates in the nationwide Rechargeable Battery Recycling Corporation (RBRC) program for NiCd battery collection and recycling. Many retailers and dealers participate in this program. For the location of the drop-off facility closest to you, access RBRC's Internet web site at www.rbrc.com or call 1-800-8-BATTERY. This internet site and telephone number also provide other useful information concerning recycling options for consumers, businesses, and governmental agencies. 90 Antenna Radio Operating Frequencies Before installing the antenna, make sure it matches your radios operating frequency. Antennas are frequency sensitive and are color coded according to their frequency range. The color code indicator is located in the center of the antennas base. Your radios operating frequency is 806 to 870 MHz. Helpful Tips color The following antenna types are compatible with your radio:

Antenna type 800 MHz Whip, Halfwave 800MHz Stubby, Quarterwave Approx. length in. mm Insulato rcolor code Frequenc y range Antenna kit no. 7 175 RED 806-870 NAF5037 MHz 3.3 83 WHITE 806-870 NAF5042 MHz ASTRO Digital XTS 2500 Model III 91 Helpful Tips Notes 92 Accessories Motorola provides the following approved accessories to improve the productivity of your XTS 2500 portable two-way radio. Antennas NAF5037 806-870 MHz Whip, Half-wave, 7 inch NAF5042 806-870 MHz Quarter Wave, 3 inch, Stubby Audio Headsets BDN6635 Boom Mic Headset with VOX (Adapter BDN6673) BDN6636 Throat Mic Headset with VOX (Adapter BDN6673) BDN6673 Headset Adapter Cable for use with BDN6645, BDN6635, and BDN6636 NMN6245 Light Weight Headset NMN6259 Medium Weight Dual Headset with NC Mic NMN1020 Safety Helmet Headset (adapter BDN6676) NKN6498 and NKN6050 RMN4049 Jedi TEMCO Temple Transducer Remote Speaker Microphones NMN6193 Remote Speaker Microphone ASTRO Digital XTS 2500 Model III 93 Accessories Surveillance BDN6665 Earpiece with Extra-Loud Earphone (exceeds OSHA limits) BDN6666 Earpiece with Volume Control BDN6667 Earpiece, Mic and PTT Combined BDN6668 Earpiece, Mic and PTT Separate BDN6671 PTT and VOX Interface Module for use with BDN6677, BDN6678, and BDN6641 BDN6676 Adapter, 3.5 mm with PTT switch BDN6677 Ear Microphone, Standard 95 dB (Black) BDN6678 Ear Microphone, Standard 95 dB (Beige) BDN6708 PTT Interface Module for use with BDN6677, BDN6678, and BDN6641 BDN6780 Earbud, Single with Mic and PTT Combined NTN1624 CommPort w/ Palm PTT NTN8819 and NKN6510 Batteries NTN9815 NiCd High Capacity NTN9816 NiCd High Capacity, Factory Mutual Intrinsically Safe NTN9857 NiMH Ultra-High Capacity, Factory Mutual Intrinsically Safe NTN9858 NiMH Ultra-High Capacity 94 Accessories Belt Clips HLN6853 Belt Clip, 2 1/4 inch HLN9844 Belt Clip, 2 inch Body-Worn NTN8036 Carry case, 2.5 inch loop with swivel NTN8038 Carry case, 3.0 inch loop with swivel Chargers NTN1168 NTN1169 NTN1170 NTN1177 NTN1178 NTN1179 NTN1667 NTN1669 NTN7209 NTN8726 NTN8727 NTN9176 Single-Unit, Dual Rate, Rapid; 110 V Single-Unit, Dual Rate, Rapid; 220 V (2-prong Euro plug) Single-Unit, Dual Rate, Rapid; 240 V (3-prong UK plug) Multi-Unit, Dual Rate, Rapid: 110 V Multi-Unit, Dual Rate, Rapid: 240 V (3-prong UK plug) Multi-Unit, Rapid: 240V (UK 13 MAP Plug) Tri-Chemistry; 110 V Tri-Chemistry; 230 V Single-Unit Dual Rate, Rapid w/o Cord Multi-Unit, Universal; 220 V Multi-Unit, Universal; 240 V Vehicular, Tri-Chemistry, XTS3000, XTS 3500, and compatible with PACRT WPLN4111_R IMPRES Single-Unit Smart Charger, 110V Note: Charge only the battery, not the radio with the battery attached, with NTN1177, NTN1178, and NTN1179. ASTRO Digital XTS 2500 Model III 95 Accessories Enhanced and Multi-Unit Line Cords NTN7373 110 V Interchangeable Line NTN7374 220 V Interchangeable Line (2 prong Euro plug) NTN7375 240 V Interchangeable Line (3 prong Euro plug) 96 Glossary This is a list of specialized terms used in this manual. ACK Acknowledgment of communication. Active Channel A channel that has traffic on it. Analog Signal Call Alert Carrier Squelch Central Controller Channel Control Channel Conventional Cursor An RF signal that has a continuous nature rather than a pulsed or discrete nature. Privately page an individual by sending an audible tone. Feature that responds to the presence of an RF carrier by opening or unmuting (turning on) a receiver's audio circuit. A squelch circuit silences the radio when no signal is being received so that the user does not have to listen to noise. A software controlled, computer-driven device that receives and generates data for the trunked radios assigned to it. It monitors and directs the operations of the trunked repeaters. A group of characteristics such as transmit/

receive frequency pairs, radio parameters, and encryption encoding. In a trunking system, one of the channels that is used to provide a continuous, two-

way/data communications path between the central controller and all radios on the system. Typically refers to radio-to-radio communications, sometimes through a repeater. (See Trunking.) A visual tracking marker (a blinking line) that indicates a location on the display. ASTRO Digital XTS 2500 Model III 97 Glossary Deadlock Digital Private Line

(DPL) Digital Signal Dispatcher Failsoft FCC Hang Up Home Display LCD LED Monitor Network Access Code 98 Displayed by the radio after three failed attempts to unlock the radio.The radio must be powered off and on prior to another attempt. A type of coded squelch using data bursts. Similar to PL except a digital code is used instead of a tone. An RF signal that has a pulsed, or discrete nature, rather than a continuous nature. An individual who has radio system management duties. The failsoft system allows communications to take place even though the central controller has failed. Each trunked repeater in the system will key, and transmit a data word informing every radio that the system has gone into failsoft. Federal Communications Commission. Disconnect. The first display information after the radio completes its self test. Liquid Crystal Display. Light-emitting diode. Check channel activity by pressing the Monitor button. If the channel is clear, you will hear static. If the channel is in use, you will hear conversation. It also serves as a way to check the volume level of the radio, as the radio will open the squelch when pressing the monitor button. Network Access Code (NAC) operates on digital channels to reduce voice channel interference between adjacent systems and sites. Glossary NiCd NiMH Nickel Cadmium. Nickel Metal Hydride. Non-tactical/Revert Page The user will talk on a preprogrammed emergency channel. The emergency alarm is sent on this same channel. A one-way alert, with audio and/or display messages. Personality A set of unique features specific to a radio. Preprogrammed A feature that has been assigned in advance by a qualified technician. Private

(Conversation) Call Allows you to have a private conversation with another radio user in the group. Private Line (PL) Programmable PTT Radio Frequency

(RF) Repeater Selective Switch A sub-audible tone that is transmitted such that only receivers decoding this tone will hear the message. A radio control that can have a radio feature assigned to it. Push-To-Talk the PTT button engages the transmitter and puts the radio in transmit

(send) operation when pressed. The part of the general frequency spectrum between the audio and infrared light regions

(about 10 kHz to10,000,000 MHz). A conventional radio feature, where you talk through a receive/transmit facility (repeater), that re-transmits received signals in order to improve communications range and coverage. See Network Access Code (NAC). Any digital traffic having the correct Network Access Code and the correct talkgroup. ASTRO Digital XTS 2500 Model III 99 Glossary Squelch Standby Status Calls Tactical/Non-revert Talkaround Talkgroup Trunking Special electronic circuitry added to the receiver of a radio which reduces, or squelches, unwanted signals before they are heard in the speaker. An operating condition whereby the radios speaker is muted but still continues to receive data. Pre-defined text messages which allow the user to send conditional messages without talking. The user will talk on the channel that was selected before the radio entered the emergency state. Bypass a repeater and talk directly to another unit for easy local unit-to-unit communications. An organization of radio users who communicate with each other. The automatic sharing of communications paths between a large number of users.

(See Conventional.) Zone A grouping of channels. 100 Commercial Warranty Limited Warranty MOTOROLA COMMUNICATION PRODUCTS I. WHAT THIS WARRANTY COVERS AND FOR HOW LONG:

MOTOROLA INC. (MOTOROLA) warrants the MOTOROLA manufactured Communication Products listed below (Product) against defects in material and workmanship under normal use and service for a period of time from the date of purchase as scheduled below:

ASTRO XTS 2500 Portable Units Product Accessories One (1) Year One (1) Year Motorola, at its option, will at no charge either repair the Product (with new or reconditioned parts), replace it (with a new or reconditioned Product), or refund the purchase price of the Product during the warranty period provided it is returned in accordance with the terms of this warranty. Replaced parts or boards are warranted for the balance of the original applicable warranty period. All replaced parts of Product shall become the property of MOTOROLA. This express limited warranty is extended by MOTOROLA to the original end user purchaser only and is not assignable or transferable to any other party. This is the complete warranty for the Product manufactured by MOTOROLA. MOTOROLA assumes no obligations or liability for additions or modifications to this warranty unless made in writing and signed by an officer of MOTOROLA. Unless made in a separate agreement between MOTOROLA and the original end user purchaser, MOTOROLA does not warrant the installation, maintenance or service of the Product. MOTOROLA cannot be responsible in any way for any ancillary equipment not furnished by MOTOROLA which is attached to or used in connection with the Product, or for operation of the Product with any ancillary equipment, and all such equipment is expressly excluded from this warranty. Because each system which may use ASTRO Digital XTS 2500 Model III 101 Commercial Warranty the Product is unique, MOTOROLA disclaims liability for range, coverage, or operation of the system as a whole under this warranty. II. GENERAL PROVISIONS:

This warranty sets forth the full extent of MOTOROLA'S responsibilities regarding the Product. Repair, replacement or refund of the purchase price, at MOTOROLAs option, is the exclusive remedy. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER EXPRESS WARRANTIES. IMPLIED WARRANTIES, INCLUDING WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED TO THE DURATION OF THIS LIMITED WARRANTY. IN NO EVENT SHALL MOTOROLA BE LIABLE FOR DAMAGES IN EXCESS OF THE PURCHASE PRICE OF THE PRODUCT, FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE SUCH PRODUCT, TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW. III. STATE LAW RIGHTS:

SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LIMITATION ON HOW LONG AN IMPLIED WARRANTY LASTS, SO THE ABOVE LIMITATION OR EXCLUSIONS MAY NOT APPLY. This warranty gives specific legal rights, and there may be other rights which may vary from state to state. IV. HOW TO GET WARRANTY SERVICE:

You must provide proof of purchase (bearing the date of purchase and Product item serial number) in order to receive warranty service and, also, deliver or send the Product item, transportation and insurance prepaid, to an authorized warranty service location. Warranty service will be provided by Motorola through one of its authorized warranty service locations. If you first contact the company which sold you the Product (e.g., dealer or communication service 102 Commercial Warranty provider), it can facilitate your obtaining warranty service. You can also call Motorola at 1-800-927-2744 US/Canada. V. WHAT THIS WARRANTY DOES NOT COVER:

A) Defects or damage resulting from use of the Product in other than its normal and customary manner. B) Defects or damage from misuse, accident, water, or neglect. C) Defects or damage from improper testing, operation, maintenance, installation, alteration, modification, or adjustment. D) Breakage or damage to antennas unless caused directly by defects in material workmanship. E) A Product subjected to unauthorized Product modifications, disassemblies or repairs (including, without limitation, the addition to the Product of non-Motorola supplied equipment) which adversely affect performance of the Product or interfere with Motorola's normal warranty inspection and testing of the Product to verify any warranty claim. F) Product which has had the serial number removed or made illegible. G) Rechargeable batteries if:

any of the seals on the battery enclosure of cells are broken or show evidence of tampering. the damage or defect is caused by charging or using the battery in equipment or service other than the Product for which it is specified. H) Freight costs to the repair depot. I) A Product which, due to illegal or unauthorized alteration of the software/firmware in the Product, does not function in accordance with MOTOROLAs published specifications or the FCC type acceptance labeling in effect for the Product at ASTRO Digital XTS 2500 Model III 103

Commercial Warranty the time the Product was initially distributed from MOTOROLA. J) Scratches or other cosmetic damage to Product surfaces that does not affect the operation of the Product. K) Normal and customary wear and tear. VI. PATENT AND SOFTWARE PROVISIONS:

MOTOROLA will defend, at its own expense, any suit brought against the end user purchaser to the extent that it is based on a claim that the Product or parts infringe a United States patent, and MOTOROLA will pay those costs and damages finally awarded against the end user purchaser in any such suit which are attributable to any such claim, but such defense and payments are conditioned on the following:

A) B) that MOTOROLA will be notified promptly in writing by such purchaser of any notice of such claim;

that MOTOROLA will have sole control of the defense of such suit and all negotiations for its settlement or compromise; and C) should the Product or parts become, or in MOTOROLAs opinion be likely to become, the subject of a claim of infringement of a United States patent, that such purchaser will permit MOTOROLA, at its option and expense, either to procure for such purchaser the right to continue using the Product or parts or to replace or modify the same so that it becomes non-infringing or to grant such purchaser a credit for the Product or parts as depreciated and accept its return. The depreciation will be an equal amount per year over the lifetime of the Product or parts as established by MOTOROLA. MOTOROLA will have no liability with respect to any claim of patent infringement which is based upon the combination of the Product or parts furnished hereunder with software, apparatus or devices not furnished by MOTOROLA, nor will MOTOROLA have any liability for 104 Commercial Warranty the use of ancillary equipment or software not furnished by MOTOROLA which is attached to or used in connection with the Product. The foregoing states the entire liability of MOTOROLA with respect to infringement of patents by the Product or any parts thereof. Laws in the United States and other countries preserve for MOTOROLA certain exclusive rights for copyrighted MOTOROLA software such as the exclusive rights to reproduce in copies and distribute copies of such Motorola software. MOTOROLA software may be used in only the Product in which the software was originally embodied and such software in such Product may not be replaced, copied, distributed, modified in any way, or used to produce any derivative thereof. No other use including, without limitation, alteration, modification, reproduction, distribution, or reverse engineering of such MOTOROLA software or exercise of rights in such MOTOROLA software is permitted. No license is granted by implication, estoppel or otherwise under MOTOROLA patent rights or copyrights. VII. GOVERNING LAW:

This Warranty is governed by the laws of the State of Illinois, USA. ASTRO Digital XTS 2500 Model III 105 Commercial Warranty Notes 106 Index A accessories antennas .................................93 batteries ..................................94 belt clips ..................................95 carry cases ..............................95 chargers ..................................95 multi-unit line cords .................96 remote speaker microphones ..93 alert tones ...................................21 analog squelch ............................46 answer a phone call ....................64 answer a private call ...................68 Antenna ......................................27 Attach the antenna ..................27 antenna radio operating frequencies .....91 attach the adapter .......................30 attach the battery ........................25 attach the belt clip .......................28 B battery .........................................24 battery charge status ...............89 charging the battery ................24 recycling and disposal .............90 battery charge status ..................24 belt clip ........................................28 Busy Override .............................80 C change passwords ......................44 common radio features ...............41 conventional mode operation ......39 conventional squelch options ......46 conventional talkgroup calls ........74 D digital squelch .............................46 display .........................................14 E edit a list name ............................59 edit a list number ........................ 55 electromagnetic interference/

compatibility ................................ 3 emergency .................................. 49 emergency keep-alive ................ 53 exposure to radio frequency energy ......................................... 1 F Failsoft ........................................ 80 failsoft ......................................... 80 four-way navigation button ......... 19 G glossary ...................................... 97 H home button ............................... 19 I individual calls ............................ 64 intrinsically safe radio information 7 K keypad ........................................ 20 L LED indicators ............................ 21 list scan list empty ........................ 55 view a list ................................ 54 lists ............................................. 54 M make a call alert ......................... 72 make a phone call ...................... 65 make a private call ...................... 69 menu entry (softkey) ................... 16 menu selection features ............. 18 menu sleect buttons ................... 17 mute or unmute keypad tones .... 45 use the menu .......................... 45 ASTRO Digital XTS2500 Model III 107 send a silent emergency alarm ... 51 send an emergency alarm .......... 50 send an emergency call .............. 51 service ........................................ 88 site lock .......................................81 site trunking ................................ 82 site view and change .................. 82 smart battery condition ............... 26 standard accessories .................. 24 status calls ..................................75 send a status call .................... 75 status symbols ............................15 T time-out timer .............................. 48 trunking system controls ............. 80 turn the radio off ......................... 32 turn the radio on ......................... 32 U universal connector attach the cover ...................... 29 remove the cover .................... 29 universal connector cover ...........29 use while driving ........................... 4 V view a list .................................... 54 W warranty .................................... 101 Z zones and channels .................... 33 Index N notations used in this manual ......11 O operational warnings .....................5 out-of-range ................................80 P phone call display and alert prompts ......................................67 physical features of the radio ......13 PL defeat .....................................47 power level transmit power level switch ......42 programmable features ...............14 PTT ID .........................................79 R radio care cleaning ...................................87 handling ...................................87 radio lock .....................................43 real time clock program date and time ............84 receive and transmit ....................36 remote speaker microphone adapter ......................................30 remove the adapter .....................30 remove the antenna ....................27 remove the battery ......................25 repeater or direct operation .........77 select repeater or direct ...........77 S safety and general information ......1 scan ............................................62 conventional ............................62 talkgroup scan .........................62 turn scan on and off .................62 scan list empty ............................55 select a channel ..........................34 select a zone ...............................33 select talkgroup ...........................74 108