FCC ID: 2AYGFHVW001 HAVwear device

 

HAVwear Quick Start Guide This is a quick start guide to setup and use the system. For more detailed information and to download the full set of user guides, templates, training videos and other support material click here: http://www.reactec.com/support Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 1 HAVwear Quick Start Guide Table of Contents:

1. Checklist of Items Required 2. Downloads 3. Gather Information 4. Reactec Analytics Platform Set Up Users 5. HAV Options Settings 6. Program Tool Tags 7. Program Operator ID Cards 8. 01 Hardware:

Checklist of items required 8. Hardware Verification 9. Manager Training Resources 10. Operator Training Resources 11. Daily EAV/ELV Breach Email Alert 12. Key Reports Summary Software:

Internet enabled windows computer Reactec Analytics Platform Account Card Manager Software Tag Manager Software RFID Read/Writer Driver 02 Downloads An online Reactec Analytics account is required to log into www.reactecanalyticsplatform.com The software and driver downloads can all be accessed via the button at the top right of the screen within Reactec Analytics. You will need your Analytics username and password to login and access this. Card Manager Software:

The Operator ID Card Manager Software is essential software to program Operator ID Cards. Tag Manager Software:

The Tag Manager Software is essential software to program SAFE ZONE Tags. RFID Read/Writer Driver:

When installing the RFID reader/ Writer, please install the driver from the Reactec Analytics Downloads prior to connecting the device. Once downloaded, then connect the device to your PC/ tablet through a USB. Please note: If you connect the device prior to installing this driver, dependant on operating system a driver may be installed automatically, but that driver may not work as expected. Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 2 HAVwear Quick Start Guide 03 Gather Information Manage access to reports;

Program operator ID cards. Program Tool Tags List of Administrators: Details of personnel who will require to be set up as administrators to:

List of line Management: Details of personnel requiring access rights to view reports. List of Operators: Names with unique ID for all users of the wearable. Populate Operator ID Template:

Operator ID number, maximum 16 characters to include any numbers and letters from A-F only. This is a unique number used to identify the user within your organisation. First name and last name of the user. List of Vibratory Tools to be tracked: Tool make/model and asset IDs. Populate Tool Import Template:

Tool ID, maximum 16 characters. Tool Description, Manufacturer and Model Tool Vibration Level 04 Reactec Analytics Platform Set-Up - Users Types of Reactec Analytics user accounts:

Report: View reports (no ability to add or amend any information within the Analytics. Group Administrator: Manage Users, Operators and manage data for specified Groups. Administrator: In addition to the above, manage all User accounts, all Groups, Permissions, Options and Data. How To:

1. On the top Toolbar, select Users. 2. Select Create New. 3. Enter employee's details (The user ID must be unique across the system) and select type of user. 4. 5. Select on or off to receive alerts if an employee has exceeded their EAV/ELV or both. Specify In the Modules field, select which reports the employee requires access to. 6. time when the report is to be sent (for previous days data). If setup as an Administrator specify if the User requires access to System and/or Tools and/or Operators 7. Select Create to add the employee to the list of users. Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 3 HAVwear Quick Start Guide HAV Options 05 Settings which determine how data is displayed on the HAVwear watch and in the Anlaytics Enable OFF Button:

An option is available to allow Operators to switch HAVwear OFF. When this mode is enabled, the operator can prevent the HAVwear from detecting TEP HAV risk exposure data at any time. The OFF function is included for customers who are concerned about operators picking up exposure points from non-tool activity such as driving vehicles in rough terrain. The default is set to Disabled, to enable the OFF button:

On the top tool bar, select Data/Project Manager On the side menu select SETUP > HAV Options Tick the Enabled box Click Save Exposure Assessment Type:

The majority of HAV reports available with the Analytics software can be viewed as either TEP or SEP or a combination. TEP (Tool Exposure Points) is calculated based on the vibration level programmed in the tool tag. SEP (Sensed Exposure Points) is calculated based on the sensed vibration level with the HAVwear worn on the wrist. It is expected that most organisations would use TEP points initially to assess their Operators risk. In situations where an organisation chooses to select SEP data, the HAVwear watches will display SEP points and the exposure risk data reported will be based on SEP points wherever possible. The default is set to TEP, to switch to SEP:

On the top tool bar, select Data/Project Manager On the side menu select SETUP > HAV Options. Check the Sensed Exposure Points (SEP) box Click Save Operator Sign Out Control:

A control is available to limit the potential for an Operator to sign out more than one HAVwear within a configurable time period. The default for this control is set to OFF, which makes it possible for any Operator ID Card to be used to sign out more than one HAVwear. An Administrator can set a time period of up to 4 hours during which an Operator ID card cannot be used to sign out a second device. On the top tool bar, select Data/Project Manager On the side menu select SETUP > HAV Options Choose the required time from the drop down menu in the Min Time Between Sign Outs field Click Save Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 4 HAVwear Quick Start Guide 06 Program Tool Tags Programming Operator ID Cards can only be carried out by a Group Administrator or companywide Administrator. Activity Click here to watch the video on how to program operator ID cards. Uploading the Tool Import Template 1. Select Data/Project Manager from the top toolbar 2. Select Tools from the side menu 3. Select the Bulk Upload button 4. Download the template by clicking Download Template 5. Populate and save the file 6. Select Browse, locate the saved template, then click Open 7. Select Import 8. Tools will now be visible in the Analytics Software Operator list Program Tool Tags Status box. 1. Open Tool Tag Manager Software. 2. Connect RFID Read/ Writer to the computer. A green tick will be displayed in the RFID Read/ Writer 3. Select Download Tools 4. Login using the Analytics Software account credentials. 5. Place a Tool Tag on the RFID Read/Writer. A green tick will appear in the Tag Status 6. To write to the Tool Tag, press the Write button next to the required tool 7. To program another Tool Tag, simply remove the previously programmed Tool Tag and place new one on the RFID Read/Writer. 8. Select Close to exit the Software. Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 5 HAVwear Quick Start Guide 07 Program Operator ID Cards Programming Operator ID Cards can only be carried out by a Group Administrator or companywide Administrator. Activity Click here to watch the video on how to program operator ID cards. Uploading the Operator ID Card Template 9. Select Data/Project Manager from the top toolbar 10. Select operators from the side menu 11. Select the Bulk Upload button 12. Select Browse, locate the saved template, then click Open 13. Select Import 14. Operators will now be visible in the Analytics Software Operator list Program Operator ID Cards 9. Open Operator ID Card Manager Software. 10. Login using the Analytics Software account credentials. 11. Connect RFID Read/ Writer to the computer. A green tick will be displayed in the RFID Read/ Writer Status box. 12. Click Write a Card 13. Place an Operator ID Card on the RFID card Read/ Writer. 14. A green tick will be displayed in the Card Status. 15. To upload the data to the card, press the appropriate Write button. 16. To program another Card, simply remove the previously programmed Card and place new one on the RFID Read/Writer. 17. Select Close to exit the Software. Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 6 HAVwear Quick Start Guide 08 Hardware Verification Power up and sign out HAVwear to verify the Docking Station is operational. Connect 12V DC power supply to a mains power outlet then connect the power supply output connector to the Docking Station. Dock the HAVwear Modules into the charging bays of the Docking Station, ensure that the green LED on the charging bays illuminates to indicate that communication between the module and the Docking Station is successful. Failure to communicate will result initially in a flashing red LED followed by a continuous red LED being illuminated on the charging bay. Docked modules should be charged for an hour initially before sign out Connect the Ethernet RJ45 connector of the Docking Station to a Local Area Network which has a DHCP server running using a Category 5 or higher ethernet cable (not supplied). Ports 21, 8021, 37729, 37730 and 7000-7099 are used by the Docking Station, network firewalls must be configured appropriately for successful communication between the Reactec Cloud Server and the Docking Station. When the Docking Station has communicated with the Reactec Cloud Server the date and time shall be configured and displayed on the Docking Station. Page | 7 Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 HAVwear Quick Start Guide 09 Management Training Manager Awareness training resources;

Click here to watch the manager Awareness Part A video Why HAV is important and How Reactec can help and here to download the PowerPoint presentation Click here to watch the manager Awareness Part B video an Overview of the System and how the System Works and here to download the PowerPoint presentation Analytics Reports training resources;

Click here to watch the How to use the Key Analytics Reports for Best Practice video Click here to watch How to Schedule Reports video Note: HAVwear is a rechargeable product with the following battery life/charge requirements:

Time to recharge after a typical days use is 33mins Max battery life is 36 hours when Bluetooth is enabled. HAVwear should be recharged fully before being put into storage when not docked in a powered up Docking Station For more information on batter care, please refer to the HAVwear System Overview Guide Note:

The wrist strap is personal and should always be subject to appropriate occupational hygiene procedures regarding cleaning and replacement 10 Operator Training a Tool Tag Click here to download the 4 Bay Docking Ensure operators can demonstrate;

Signing out a HAVwear. Fitting the HAVwear into the wrist strap and onto the wrist. Successfully connect HAVwear to Switch HAVwear OFF (if required) An understanding of the HAVwear screen display and alerts. Click to view available training resources;

Click here to watch the Operator Toolbox Talk video Click here to download the Operator Toolbox Talk PowerPoint presentation Click here to download the 15 Bay Docking Station User Poster Station User Poster Page | 8 Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 HAVwear Quick Start Guide Daily EAV/ELV Breach Email Alert 11 A daily HAV breach email alert will be sent to all users that have the alert enabled. This email will contain counts of EAV and /or ELV breach alerts and a link to view the data for the given day on via the Operator Daily Exposure Report. To enable Users to receive daily alerts, log into the Analytics;

On the top tool bar, select Users Click Edit on the specific User Select on or off next to Daily Alerts Choose EAV and/or ELV to receive alerts if employees exceed their EAV/ELV limits. Specify the time the report is to be sent (for the previous days data) Click Save The content of the email will be as follows:

Page | 9 Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 HAVwear Quick Start Guide Key Reports Summary 12 The Reports modules are accessible from the toolbar in the Reactec Analytics and are used to view information about operator HAV exposure and tool usage. This allows analysis, monitoring of policies and planning and where required, recording of any actions that need to be taken. Scheduling a Report:

Any report can be scheduled to be received by e-mail on a regular basis such as daily, weekly or monthly. Scheduled reports are PDF copies of the Reports sent to one or more user email addresses on a predefined schedule. These are useful to ensure key stakeholders are kept informed. 1. On the toolbar, navigate to the report that you want to schedule 2. Using the filter options, filter the report data as required then click Email PDF 3. Enter an email address for each person you want to receive a PDF copy of the report 4. Select Periodically to schedule the report to be sent as required Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 10 HAVwear Quick Start Guide FCC Regulatory Information 13 The following information is related to HAVwear Module device with FFC ID 2YAGFHVW001 and 15 Bay Docking Station (No GPRS) with FCC ID 2AYGFHVWDST001 Warning: Any changes or modifications made to the device not expressly approved by the party responsible for compliance may void the users authority to operate the equipment. This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. Specifications HAVwear Operating Temperature Power Bluetooth RFID Reader Dimensions 15 Bay Docking Station (No GPRS) Operating Temperature Power RFID Reader Ethernet Dimensions

-10C to +35C / +14F to +95F Rechargeable Lithium Ion

(not user serviceable) BLE 4.2 13.56MHz, Near Field 37mm(1.46 inches) x 38mm(1.50 inches) x 15mm(0.60 inches) 0C to +40C / +32F to +104F 12V DC, 2.5A 13.56MHz, Near Field 10 Base T / 100 Base Tx 338mm (13.3 inches) x 180mm (7.1 inches) x 50mm (2 inches) Contact Reactec support at helpdesk@reactec.com Doc No. 290-198 v1 Page | 11

 

 

SAFE-DISTANCE Quick Start Guide - USA

This is a quick start guide to setup and use the system.

For more detailed information and to download the full set of user guides, templates, training

videos and other support material click here: http://www.reactec.com/support

SAFE-DISTANCE is an added functionality to the Reactec system for monitoring

exposure to Hand Arm Vibration (HAV).

SAFE-DISTANCE determines the proximity of other wearers based on the signal strength of

Bluetooth radio signals from the other devices within its vicinity. The strength of the received

signal increases as the distance to the other device decreases. Reactec have determined a

threshold that indicates a proximity contact which is probably unsafe. All radio technology can be

compromised by certain environmental conditions and in particular the position and orientation of

the device antennas relative to the human body and each other. The human body can act as a

barrier to radio signals. Therefore, certain configurations will affect the distance at which the signal

strength threshold is met, leading to a variance as to when the alert is raised. The wrist worn

nature of SAFE-DISTANCE however makes the device much less susceptible to the limitations

outlined above. SAFE-DISTANCE’s ability to detect proximity of wearers is less hampered by body

blocking than that of torso worn devices or smart phone-based apps which may be carried in a

pocket and therefore SAFE-DISTANCE has a greater likelihood of proximity detection.

A HAVwear will determine that a proximity contact has been detected should the signal strength

indicate that the other unit is close, and the strength of signal is maintained for a configurable

length of time. This approach avoids raising false alarms from devices being close for very short

periods - such as briefly walking past colleagues.

In response to a number of customer requests, Reactec have enabled Cohort and SAFE ZONE

functionality within its SAFE-DISTANCE offering.

A Cohort facility allows the identification of a small number of individuals to be controlled as a

working cohort, meaning that these individuals are allowed to work within close proximity of each

other. When in close proximity the individuals will not receive alerts and the time will be recorded

separately as cohort time.

SAFE-ZONES are used to indicate areas where an individual is not at risk from being in contact with

germs as the area has physical barriers to prevent transmission. While such physical barriers may

prevent virus transmission, they may allow radio signals to pass through and hence create a false

proximity detection. SAFE-ZONE tags allow you to switch off detection of proximity.

It should be noted that any device used for social distancing based on Bluetooth is not an accurate

or fool-proof measurement system and should only be considered an aid to support implementation

of social distancing measures in the workplace.

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Table of Contents:

1. Checklist of Items Required

2. Downloads

3. Gather Information

4. Reactec Analytics Platform Set Up Users

5. Enable SAFE-DISTANCE Settings

6. Data Retention Options

7. Program Operator ID Cards

8.

01

Checklist of items required

Hardware:

8. Label Sets Cohorts

9. Program SAFE ZONE Tags

10. Hardware Verification

11. Operator Training

12. SAFE-DISTANCE Proximity Detection

13. Daily SAFE-DISTANCE Email Alert

14. SAFE-DISTANCE Reporting

15. FCC Regulatory Information

Software:

Internet enabled windows computer

•

• Reactec Analytics Platform Account

• Card Manager Software

• Tag Manager Software

• RFID Read/Writer Driver

02

Downloads

An online Reactec Analytics account is required to log into www.reactecanalyticsplatform.com

The software and driver downloads can all be accessed via the

button at the top right of the screen

within Reactec Analytics. You will need your Analytics username and password to login and access this.

Card Manager Software:

The Operator ID Card Manager Software is essential software to program Operator ID Cards.

Tag Manager Software:

The Tag Manager Software is essential software to program SAFE ZONE Tags.

RFID Read/Writer Driver:

When installing the RFID reader/ Writer, please install the driver from the Reactec Analytics Downloads

prior to connecting the device. Once downloaded, then connect the device to your PC/ tablet through a

USB. Please note: If you connect the device prior to installing this driver, dependant on operating

system a driver may be installed automatically, but that driver may not work as expected.

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03

Gather Information

• Manage access to reports;

• Program operator ID cards.

• Program SAFE-ZONE Tags.

List of Administrators: Details of personnel who will require to be set up as administrators to:

List of line Management: Details of personnel requiring access rights to view reports.

List of operators: Names with unique ID for all users of the wearable. (Please use the template)

Populate Operator ID Template:

• Operator ID number, maximum 16 characters to include any numbers and letters from A-F only.

This is a unique number used to identify the user within your organisation.

• First name and last name of the user.

04

Reactec Analytics Platform Set-Up - Users

Types of Reactec Analytics user accounts:

Further support:

Software Admin Guide

Guide

• Report: View reports (no ability to add or amend any information within the Analytics.

• Group Administrator: Manage Users, Operators and manage data for specified Groups.

• Administrator: In addition to the above, manage all User accounts, all Groups, Permissions,

Options and Data.

How To:

1. On the top Toolbar, select “Users”.

2. Select “Create New”.

3. Enter employee's details (The user ID must be unique across the system) and select type of user.

4.

5. Select on or off to receive alerts if proximity is detected. The report will be sent after 3am the

In the Modules field, select Social Distancing to provide access to these reports.

next day.

If setup as an Administrator specify if the User requires access to System and/or Operators

6.

7. Select Create to add the employee to the list of users.

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SAFE-DISTANCE Quick Start Guide - USA

Enable SAFE-DISTANCE & Settings

05

Settings which determine how readily and how quickly a HAVwear will

detect a proximity contact are included in the Social Distancing setup

options.

• On the top tool bar, select Data/Project Manager

• On the side menu select SETUP > Social Distancing Options.

•

Tick the Enabled field

How To:

Further support available

Software Admin Guide

Changing the sensitivity setting from standard to low will result in the HAVwear detecting a proximity when two

HAVwear are closer together. The standard sensitivity setting has been optimised for typical workplace

environments to provide an alert to the operator of a contact distance of typically 2m. Different environments may

require a different setting depending on their effect on the radio signals used in proximity detection, so a limited

degree of adjustment is provided through this function. Note the company global settings marked with an Asterix

below can be adjusted at a docking station level. See the Reactec Analytics Software Administration guide on how

to edit a Docking Stations settings.

➢ *Contact Start Period: After a 5 secs period to detect proximity this setting controls for how much longer

the HAVwear waits to confirm the ongoing presence of a signal and start the period of detection. Good

alignment between devices or enclosed environments can lead to false positives which are infrequent and

short in duration. Extending the start contact from the default of 5secs will reduce these events

➢ Contact End Period: Defines the minimum period of time for which no signal is detected for the HAVwear

to end the detection of a proximity record. Reactec recommend 5 secs.

➢ *Alert Type: Choose whether the HAVwear user receives an alert for proximity which is “vibrate and Beep”,

“vibrate only” or “none”

➢ Max Short Contact Duration: Defines a period of time where the detected proximity will be considered

short and reported as green in the Workforce Contact report.

➢ Max Moderate Contact Duration: Defines a period of time above which the detected proximity will be

considered sustained and reported as red in the Workforce Contact report.

➢ *Sensitivity: Reactec recommend a sensitivity of standard to detect a distance of around 2m. A lower

setting will cause devices to need to be closer together to detect proximity. A low or very low sensitivity

setting may be preferred in enclosed areas such as offices.

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06

Data Retention Options

Social Distancing Settings can only be updated by a companywide Administrator.

With appropriate consideration to obligations of GDPR, whereby personal data should only be retained

for a period of time that reflects the purpose of the data, the proximity data held within the Reactec

Analytics database will be automatically deleted after a period configured by you.

How To:

• On the top tool bar, select Data/Project Manager

• On the side menu select SETUP > Social Distancing Options.

Reactec recommend the default settings as below:

➢ Contact Tracing Data Retention: The contact tracing data in the “Contact Tracing” report will

be deleted after a period ranging from 2 to 12 weeks. This identifies all other individuals that

any one individual has been in contact with.

➢ Aggregate Data Retention: The aggregated proximity data in the ‘Workforce Contact’ report

which you may use for social behaviour management of individuals will be deleted after a period

of between 2 and 12 months. The aggregated data does not identify the individuals that any one

individual has been in contact with.

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SAFE-DISTANCE Quick Start Guide - USA

07

Program Operator ID Cards

Programming Operator ID Cards can only be carried out by a Group

Administrator or companywide Administrator.

Activity - Click here to watch the video on how to program operator ID cards.

Uploading the Operator ID Card Template

1. Select Data/Project Manager from the top toolbar

2. Select operators from the side menu

3. Select the Bulk Upload button

4. Select Browse, locate the saved template, then click Open

5. Select Import

6. Operators will now be visible in the Analytics Software Operator list

Further support available

Card Programming Guide

Program Operator ID Cards

1. Open Operator ID Card Manager Software.

2. Login using the Analytics Software account credentials.

3. Connect RFID Read/ Writer to the computer. A green tick will be displayed in the RFID Read/ Writer

Status box.

4. Click Write a Card

5. Place an Operator ID Card on the RFID card Read/ Writer.

6. A green tick will be displayed in the Card Status.

7. To upload the data to the card, press the appropriate Write button.

8. To program another Card, simply remove the previously programmed Card and place new one on the

RFID Read/Writer.

9. Select Close to exit the Software.

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SAFE-DISTANCE Quick Start Guide - USA

08

Label Sets / Cohorts

Editing Labels/Labels Sets can only be updated by a Group Administrator or companywide

Administrator

Labels and Label Sets are a common mechanism used to add data for arbitrary grouping purposes such

as Cohorts

Individuals identified as belonging to a cohort will not be alerted when they come within close

proximity of a cohort colleague. They will be alerted if they come into close proximity of any colleagues

outside of their cohort. The time that they spend within proximity of a cohort colleague is recorded and

reported within the Workforce Contact report and Contact Tracing report as cohort time.

A Cohort Label set has automatically been created in the Analytics, to add Labels to this Label Set follow

the steps below:

• On the top tool bar, select Data/Project Manager

• On the side menu select Label Sets

• Click Edit

• Type the name of the new Label

• Click Add new Label (if you wish to add more Labels continue this process

• Click Update

Assign operators to the created label set by clicking assign

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SAFE-DISTANCE Quick Start Guide - USA

Programming SAFE ZONE Tags

09

An operator tags onto a SAFE-ZONE tag to indicate that they are in a protected area. Tagging in

to a SAFE-ZONE tag has the effect of preventing a proximity detection.

Program SAFE ZONE Tags:

1. Open Tag Manager Software.

2. Connect RFID Read/ Writer to the computer. A green tick will be displayed in the RFID Read/ Writer

Status box.

3. Click Edit Tag

4. Place a Tag on the RFID card Read/ Writer.

5. A green tick will be displayed in the Tag Status. The SAFE-ZONE tag is programmed with the following

information

I.

The Zone Type – Open or Enclosed

➢ When tagged to an “Enclosed” SAFE-ZONE, proximity with another HAVwear or

RASOR will not be detected and the user will not be alerted.

➢ When tagged to an “Open” SAFE-ZONE, proximity with another HAVwear or RASOR

will not be detected and the user will not be alerted if they are also tagged into a

SAFE-ZONE. If the approaching individual has not been tagged into any type of SAFE

ZONE their proximity will be detected and the user will be alerted.

II.

III.

IV.

The name of the Location of the tag (up to 32 characters)

The number of Minutes after which the operator will be automatically tagged out of the Safe

Zone (defaults to 10 minutes, can be set to zero if no timeout is required).

Optionally, the latitude and longitude of the location of the tag. (If these fields are completed,

then a map icon will be displayed in the Reactec Analytics, a map icon will be displayed to allow

the user to view the location of the Tag on Google Maps.

6. To upload the data to the Tag, click Update

7. To program another Tag, simply remove the previously programmed Tag and place new one on the RFID

Read/Writer.

8. Select Close to exit the Software.

Note: Within the Reactec Analytics, SAFE-ZONE tags can be viewed and a sub set of attributes can be

managed. SAFE-ZONES will be automatically shown in the analytics after they are first used by a HAVwear

user.

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SAFE-DISTANCE Quick Start Guide - USA

10 Hardware verification

Further Support Available:

Docking Station Install Guide

Operator Posters

• Connect 12V DC power supply to a mains power outlet then connect the power supply output

connector to the Docking Station.

• Dock the HAVwear Modules into the charging bays of the Docking Station, ensure that the green

LED on the charging bays illuminates to indicate that communication between the module and the

Docking Station is successful. Failure to communicate will result initially in a flashing red LED

followed by a continuous red LED being illuminated on the charging bay.

• Docked modules should be charged for an hour initially before sign out.

• Connect the Ethernet RJ45 connector of the Docking Station to a Local Area Network which has a

DHCP server running using a Category 5 or higher ethernet cable (not supplied). Ports 21, 8021,

37729, 37730 and 7000-7099 are used by the Docking Station, network firewalls must be

configured appropriately for successful communication between the Reactec Cloud Server and the

Docking Station.

• When the Docking Station has communicated with

the Reactec Cloud Server the date and time shall be

configured and displayed on the Docking Station.

11 Operator Training

Further Support Available:

Operator Posters

Training Video

Note:

The wrist strap is

personal and

should always be

subject to

appropriate

occupational

hygiene procedures

regarding cleaning

and replacement

Ensure operators can demonstrate;

• Signing out a HAVwear.

• Fitting the HAVwear into the wrist strap and onto the wrist.

• An understanding of the HAVwear screen display and alerts.

• How to Tag into and out of a SAFE ZONE

• An understanding of when to expect a SAFE-DISTANCE warning

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SAFE-DISTANCE Quick Start Guide - USA

SAFE-DISTANCE Proximity Detection

12

➢ SAFE-DISTANCE contact detection relies on the detection of a Bluetooth (BLE) signal

within one device of a signal emitted by a second device.

➢ The strength of the signal is used to indicate the proximity of the two devices. Field

evaluations have resulted in the settings within your device to most likely detect if the

distance between the two devices is less than 2m. This is deemed contact by the device.

➢ Factors can influence the consistency of when proximity is detected including the body

significantly blocking the signal between the two devices or a reflective surface creating

spurious signals.

➢ A REACTEC device will determine that it is too close to another device if the signal

strength indicates that the other device is close and the strength of signal is maintained

for at least 5 secs. This approach avoids devices being close for very short periods such as

walking past raising false alarms.

1. The HAVwear constantly scans for other HAVwear devices

2.

If a HAVwear detects a number of consistent signals that tells it another HAVwear is

too close for > 5 secs the HAVwear receives a short buzz

3. The other HAVwear will only buzz if that HAVwear has also detected that another

HAVwear is too close for > 5 secs. This is usually the case but not always as one

HAVwear may have a different environment to the other eg how the HAVwear face is

orientated relative to the body

4. Once the short buzz has been emitted if the HAVwear does not detect that you have

moved away by 10% of the detected signal, it gives a second longer buzz after 30 secs

5. A long buzz will be repeated every 30 secs until you move away

6. There can be a delay until receiving the long buzz – which can therefore be received

after you have moved away. The display will return to HAV points or blank when the

device has detected that you have moved away

7. When not detecting a HAVwear too NEAR, the display shows HAV exposure points or

is blank for SAFE-DISTANCE only HAVwear.

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Daily SAFE-Distance Email Alert

13

A daily SAFE-DISTANCE email alert will be sent to all users that have the alert enabled. This email will

contain counts of aggregated social distance contacts and a link to view the data for the given day on via

the Workforce Contact Report.

To enable Users to receive daily alerts, log into the Analytics;

Further support available

Software Admin guide

• On the top tool bar, select Users

• Click Edit on the specific User

• Select on or off to receive alerts if employee contact data exceeds the “short” contact period.

The report will be sent after 3am the next day.

• Click Save

The content of the email will be as follows:

Contact Reactec support at helpdesk@reactec.com Doc No. 290-197 v1

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SAFE-DISTANCE Quick Start Guide - USA

14

SAFE-DISTANCE Reporting

The “Social distancing” reports menu will be displayed in the navigation bar of the

Reactec Analytics for users that have the Social Distancing report module enabled.

Within this menu users will be able to access a number of reports examples of which

are shown below.

To provide Users with access to the new Social Distancing reports, log into the Analytics;

Further Support Available:

Reports User Guide

• On the top tool bar, select Users

• Click Edit on the specific User

•

• Click Save

In the Modules field, select Social Distancing to provide access to these reports

Workforce Contact Report

This report shows social distance contacts for the selected date range and categorises the contact times

for each contact as green amber and red depending on whether they are short (<the max short contact

duration), Moderate (>the max short contact duration but < max moderate contact duration) or

Sustained (> max moderate contact duration).

Contact Analysis By Contact Report

This report is a drill down report that is accessible from the Workforce Contact Report by clicking the By

Contact button for anyone individual. This report shows the details of all contacts for an individual as

shown below:

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Data will be recorded for any proximity detected between two devices regardless of which company

owns the devices. This report may therefore show contacts for another company with ID information

which would allow the other company but not you to identify the individual from the other company.

Contact Reactec support at helpdesk@reactec.com Doc No. 290-197 v1

SAFE-DISTANCE Quick Start Guide - USA

15

FCC Regulatory Information

The following information is related to HAVwear Module device with FFC ID

2YAGFHVW001 and 15 Bay Docking Station (No GPRS) with FCC ID 2AYGFHVWDST001

Warning: Any changes or modifications made to the device not expressly approved by the party

responsible for compliance may void the user’s authority to operate the equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference

received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant

to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful

interference when the equipment is operated in a commercial environment. This equipment generates,

uses, and can radiate radio frequency energy and, if not installed and used in accordance with the

instruction manual, may cause harmful interference to radio communications. Operation of this

equipment in a residential area is likely to cause harmful interference in which case the user will be

required to correct the interference at his own expense.

Specifications

HAVwear

Operating Temperature

Power

Bluetooth

RFID Reader

Dimensions

15 Bay Docking Station (No GPRS)

Operating Temperature

Power

RFID Reader

Ethernet

Dimensions

-10C to +35C / +14F to +95F

Rechargeable Lithium Ion

(not user serviceable)

BLE 4.2

13.56MHz, Near Field

37mm(1.46 inches) x 38mm(1.50 inches) x 15mm(0.60 inches)

0C to +40C / +32F to +104F

12V DC, 2.5A

13.56MHz, Near Field

10 Base T / 100 Base Tx

338mm (13.3 inches) x 180mm (7.1 inches) x 50mm (2 inches)

Contact Reactec support at helpdesk@reactec.com Doc No. 290-197 v1

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HAVwear Module Label Details HAVwear Module Top View HAVwear Module Bottom View with Label Position Circled HAVwear Module Label Details

 

 

Federal Communications Commission

Equipment Authorization Branch

7435 Oakland Mills Road

Columbia, MD 21046

3/22/2021

Request for Confidentiality

Company name: Reactec Limited

FCC ID: 2AYGFHVW001

FCC Part 15 Certification

Gentlemen,

In accordance with CFR 47 § 0.457 and CFR 47 § 0.459 Reactec Limited hereby requests

confidentiality of following attachments:

(1) schematic diagrams,

(2) detailed block diagrams,

(3) detailed operational descriptions,

(4) parts lists.

These documents contain detailed system and equipment description and related information

about the product which Reactec Limited considers to be proprietary, confidential and a custom

design and otherwise would not release to the general public. Since the design is a basis from

which future technological products will evolve, Reactec Limited considers that this information

would be of benefit to its competitors and that the disclosure of the information in these documents

would give competitors an unfair advantage in the market.

Sincerely,

Signature

Peter Gillespie

Electronics Hardware Engineer

Reactec Limited

Vantage Point, 3 Cultins Road,

Edinburgh

EH11 4DF

UK

Company Number: SC221428 Registered Office: Vantage Point, 3 Cultins Road, Edinburgh EH11 4DF, United Kingdom VAT Registration Number: 804 120 877

Reactec Ltd

T: +44 (0) 131 221 0920

F: +44 (0) 131 229 9051

E: info@reactec.com

W: www.reactec.com



 

 

Date: 2021-03-22 Federal Communication Commission Authorization and Evaluation Division Equipment Authorization Branch 7435 Oakland Mills Road Columbia, MD 21046 Statement of re-use of original test results of approved radio modules according to KDB 996369 D02 Module Q and A v01 Q1(a) Reference of new FCC ID application:

Applicant: Reactec Ltd FCC ID:

2AYGFHVW001 We, the undersigned, hereby declare that our radio device hosts the following approved radio module(s), BGM121A Grantee: SILICON LABORATORIES INC Type of Module: Bluetooth Smart FCC ID:

QOQBGM12LMA Report Reference SGS 287370-1 The module(s) is/are installed according to the installation instructions of the module manufacturer(s) without modification. The original module test report(s) accurately represent all conducted measured test results under the new conditions. All radiated measurements according to the applicable radio standard(s), the rf-

exposure and simultaneous transmission evaluation are performed and reported for the entire host. Sincerely, Signature Peter Gillespie Electronics Hardware Engineer Reactec Ltd Company Number: SC221428 Registered Office: Vantage Point, 3 Cultins Road, Edinburgh EH11 4DF, United Kingdom VAT Registration Number: 804 120 877 Reactec Ltd T: +44 (0) 131 221 0920 F: +44 (0) 131 229 9051 E: info@reactec.com W: www.reactec.com

 

 

Federal Communications Commission Authorization and Evaluation Division Equipment Authorization Branch 7435 Oakland Mills Road Columbia, MD 21046 To whom it may concern:

3/22/2021 We, the undersigned, hereby authorize Eurofins Product Service GmbH to act on our behalf in all matters relating to applications for equipment authorization FCC ID: 2AYGFHVW001 including the signing of all documents related to these Any and all acts carried out by Eurofins Product Service GmbH on our behalf shall have the same effect as acts of our We also hereby certify that no party to this application is subject to a denial of benefits, including FCC benefits, pursuant to Section 5301 of the Anti-Drug Abuse Act of 1988, 21 U.S.C. 862. Signature Peter Gillespie Electronics Hardware Engineer Reactec Limited matters. own. Sincerely, Company Number: SC221428 Registered Office: Vantage Point, 3 Cultins Road, Edinburgh EH11 4DF, United Kingdom VAT Registration Number: 804 120 877 Reactec Ltd T: +44 (0) 131 221 0920 F: +44 (0) 131 229 9051 E: info@reactec.com W: www.reactec.com